Executive Assistant, City Managers Office

Mid-America Regional Council • Overland Park, KS

286d • $25 - $33

About The Position

The City of Overland Park has a full-time Executive Assistant position available in the City Manager's Office. This role provides administrative, technical, and logistical support to the Mayor, Governing Body, and City Manager's senior staff. Responsibilities include preparation and distribution of agendas for Council Committees, assisting with the Mayor's appointments to boards and committees, overseeing special event planning and special projects, and keeping abreast of city events and issues. Strong technical and analytical skills are required to support the City Manager's Office.

Requirements

• Minimum of Associates degree, with courses in public or business administration or related field.
• Bachelor's degree preferred.
• Three to five years of progressively responsible administrative or office management experience required.

Responsibilities

• Provides administrative support to the Mayor, Governing Body, and City Manager's senior staff, including production of letters, memos, presentations, and reports.
• Maintains Mayor's calendar of appointments and coordinates with all parties involved.
• Receives inquiries and requests from citizens and directs them to appropriate staff.
• Coordinates travel arrangements for Mayor, Governing Body, and City Manager's Office staff.
• Coordinates preparation and distribution of agendas for various committee meetings.
• Maintains awareness of Kansas Open Meetings Law and prepares necessary documentation.
• Works with Department staff on new appointments/reappointments by Mayor to city boards and commissions.
• Arranges details of Mayoral events and oversees updates from staff coordinators.
• Provides staff assistance on Drug and Alcoholism Council and monitors contracts.
• Orders supplies and processes invoices and purchase orders.
• Maintains department files in accordance with retention policy.
• Assists in emergency operations and incident management activities.
• Keeps informed of City events and issues.

Benefits

• Full-time position with a salary range of $25.40 - $33.81/hour.
• Normal work hours: 8:00 a.m. - 5:00 p.m., Monday - Friday.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree