Executive Assistant-City Managers Office

City Of Midland • Midland, TX

404d • $65,906 - $65,906

About The Position

The City of Midland is seeking a highly organized and proactive Executive Assistant to support the City Manager, Mayor, and City Council. This role is critical for ensuring the smooth operation of the office by providing top-notch administrative assistance, anticipating needs, and facilitating communication between various stakeholders. The ideal candidate will thrive in a fast-paced environment and possess excellent communication skills and attention to detail.

Requirements

• Mid-level experience in administrative support or related field.
• Excellent communication skills, both verbal and written.
• Strong organizational skills and attention to detail.
• Ability to thrive in a fast-paced, high-energy environment.
• Proficiency in office software and technology.

Nice To Haves

• Experience working in a government or municipal setting.
• Familiarity with local government operations and procedures.

Responsibilities

• Provide administrative support to the City Manager, Deputy City Manager, Mayor, and City Council, including managing calendars, scheduling meetings, and preparing agendas and briefing materials.
• Act as a liaison between the City Manager's Office, Mayor, City Council, internal departments, external stakeholders, and the public, ensuring prompt and professional communication.
• Anticipate the needs of the City Manager's Office by preparing materials, gathering information, and addressing operational requirements proactively.
• Coordinate logistics for meetings, City Council sessions, events, and special projects, including travel arrangements and itineraries for City leadership.
• Draft, edit, and distribute correspondence, reports, presentations, and other official documents for the City Manager, Mayor, and Council.
• Manage and organize office files, records, and confidential information with discretion and accuracy.
• Monitor deadlines, track follow-ups, and ensure tasks and commitments are completed in a timely and efficient manner.
• Provide support during City Council meetings, including preparing materials, taking notes, and facilitating follow-up actions.
• Assist with citizen inquiries and concerns by providing information or directing them to the appropriate department while ensuring a professional and solutions-oriented approach.
• Support City initiatives, including projects tied to the strategic plan, policy updates, and community engagement efforts, ensuring alignment with organizational goals.
• Represent the City Manager's Office in a positive and professional manner in interactions with staff, elected officials, and the public.
• Assist residents with questions and requests.
• Maintain filing system for the department.
• Set up meeting rooms and Team's meetings.
• Make copies of documents, letters, etc.
• Process, pick up, and distribute mail for the department.
• Create requisitions and complete office purchasing duties.
• Assist Mayor and Council with various assignments and special projects.
• Assist various department/division staff with assignments and special projects.

Benefits

• Competitive salary of $65,906 per year.
• Full-time employment with potential for benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: No Education Listed