Executive Assistant, Chief Strategy Officer

Humane World • Washington, DC

8d • $63,400 - $95,200 • Remote

About The Position

Humane World for Animals, a global leader in animal advocacy and protection, is seeking an Executive Assistant for the Office of Chief Strategy Officer. In this position you will provide confidential high-level support and assistance to the Chief Strategy Officer and their leadership team in a manner that ensures the effective use of time and productive interactions with staff and the public. Manages all aspects of the executive’s complex meeting schedule. Handles a wide range of administrative and executive support-related tasks including contract template input, budget report review, presentation creation, travel arrangements, expense reports, time tracking, written correspondence and all sensitive internal/external confidential communication or other messaging on behalf of the executive, using proper judgment and discretion.

Requirements

• High school diploma or equivalent work experience required. Bachelor’s degree preferred
• A minimum of five years of executive-level, administrative support experience required
• Must understand the sensitive nature of working in the executive offices and have excellent judgement, to maintain the highest levels of confidentiality and integrity
• Proficiency of Microsoft Suite (Word, PowerPoint, Excel, Outlook)
• Ability to multitask and be flexible with regard to workload and assignments
• Strong written and verbal communication skills
• Attention to detail and commitment to excellence demonstrated by the delivery of quality and timely outcomes
• Strong interpersonal skills are necessary

Nice To Haves

• Strong interest in animal protection issues preferred

Responsibilities

• Manages a complex and fluid schedule of appointments and meetings for the Officers, exercising discretion regarding workflow, priorities and competing demands
• Manages the day-to-day operations of the Officer and their leadership team responding to internal and external constituencies in a timely and professional manner and serving as the gatekeeper for the executive
• Compiles and processes expense reports and monthly variance reports accurately and timely, makes travel arrangements, provides follow-up on items requiring further attention, researches issues and gathers data/information as directed, composes routine correspondence, inputs information into contract templates, and maintains department files for reference and timely retrieval. This position is often called upon to proof Officers’ documents and create presentations
• Anticipates and proactively addresses the needs of the Officer, handling complex situations and multiple responsibilities simultaneously. Interprets requests, helps implement action. Manages short and long-term projects with the ability to shift to immediate demands as necessary
• Provides research support and prepares background information for meetings and interactions with internal and external parties as well as special projects, such as budget planning processes
• Tracks and submits weekly timesheets for the Chief Strategy Officer. Approves timesheets and time off requests for their direct reports
• Performs other duties or responsibilities, as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED