Executive Assistant- Chief Quality Officer

Biogen • Cambridge, MA

130d • $83,000 - $108,000 • Hybrid

About The Position

The Executive Assistant (EA) to the Chief Quality Officer plays a pivotal role in ensuring the seamless operation of the leadership office. As a key member of the team, you will manage complex calendars, coordinate high-impact engagements, and foster proactive communication across the organization. This role requires exceptional organizational skills, discretion, and the ability to operate independently in a fast-paced environment. You will collaborate closely with the Strategy & Operations Lead to align priorities, support leadership forums, and drive strategic initiatives. Additionally, you will act as a central point of contact for stakeholders across Biogen and externally, ensuring consistency and connectivity in enterprise-wide activities. The EA is instrumental in supporting the SVP's vision and the broader Global Quality team's success, making meaningful contributions to the business. This is a hybrid role to be based at our Headquarters in Cambridge, MA.

Requirements

• A minimum of 7 years of experience supporting senior executives in fast-paced, high-visibility environments, preferably within life sciences, operations, or technical functions.
• Demonstrated ability to collaborate across functions and work effectively with multiple executive stakeholders.
• Strong organizational skills with the ability to manage competing priorities and anticipate needs.
• Experience coordinating enterprise-wide governance processes and major organizational events.
• High level of discretion and ability to handle sensitive matters with integrity.
• Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Teams), Concur, Zoom, and collaboration platforms such as SharePoint.
• Exceptional written and verbal communication skills, capable of drafting professional correspondence and executive-ready materials.
• Strong relationship-building skills to foster collaboration across diverse teams.

Nice To Haves

• Bachelor's degree or equivalent professional experience.
• Familiarity with life sciences, technical operations, or any regulated business (e.g. healthcare) to understand business priorities.

Responsibilities

• Manage the SVP's complex calendar, prioritizing internal and external engagements to optimize leadership effectiveness.
• Prepare and execute Global Quality Leadership Team meetings, governance forums, and employee engagement events, including logistics, agendas, and follow-up actions.
• Draft, review, and manage executive communications, ensuring timely correspondence and effective briefings.
• Coordinate detailed domestic and international travel plans and process expense reports in compliance with company policies.
• Maintain organizational documents, including org charts, distribution lists, and SharePoint sites, while supporting onboarding efforts for new leaders.
• Collaborate with cross-functional teams to facilitate workflows and align on priorities.
• Work closely with other Executive Assistants across Biogen to ensure alignment and consistency in scheduling, communications, and major events.
• Monitor and triage emails, ensuring critical matters are prioritized and addressed effectively.
• Support strategic initiatives and foster connectivity across the Global Quality team and broader organization.
• Anticipate needs and proactively address challenges to maintain smooth operations.

Benefits

• Medical, Dental, Vision, & Life insurances
• Fitness & Wellness programs including a fitness reimbursement
• Short- and Long-Term Disability insurance
• A minimum of 15 days of paid vacation and an additional end-of-year shutdown time off (Dec 26-Dec 31)
• Up to 12 company paid holidays + 3 paid days off for Personal Significance
• 80 hours of sick time per calendar year
• Paid Maternity and Parental Leave benefit
• 401(k) program participation with company matched contributions
• Employee stock purchase plan
• Tuition reimbursement of up to $10,000 per calendar year
• Employee Resource Groups participation

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Chemical Manufacturing
• Education Level: Bachelor's degree