Executive Assistant (CEO)

Planned Companies • Parsippany, NJ

78d • $70,000

About The Position

The Executive Assistant to the CEO provides high-level administrative support to the Chief Executive Officer, ensuring efficient day-to-day operations and enabling the CEO to focus on strategic initiatives. This role requires exceptional organizational skills, discretion, and the ability to manage complex schedules, communications, and priorities in a fast-paced executive environment. The Executive Assistant serves as a trusted partner, representing the CEO’s office with professionalism and confidentiality.

Requirements

• Bachelor’s degree in Business Administration, Communications, or a related field preferred.
• 5+ years of experience supporting C-suite executives or senior leadership in a fast-paced environment.
• Exceptional organizational and time management skills with the ability to manage multiple priorities.
• Strong written and verbal communication skills.
• High level of discretion, professionalism, and judgment when handling sensitive information.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (Zoom, Teams).
• Ability to operate with agility, composure, and reliability in a dynamic executive setting.
• Experience in a real estate, property management, or service-based industry is a plus.

Responsibilities

• Manage the CEO’s calendar, including scheduling meetings, coordinating logistics, and prioritizing appointments.
• Prepare, edit, and organize reports, presentations, and other materials for executive meetings and engagements.
• Serve as the primary point of contact for internal and external stakeholders on matters related to the CEO.
• Arrange complex travel itineraries, accommodations, and expense reports with accuracy and efficiency.
• Track and follow up on key initiatives, deadlines, and deliverables to support the CEO’s goals.
• Handle confidential information with discretion and maintain a high level of professionalism.
• Coordinate executive team and board meetings, including preparation of agendas, minutes, and materials.
• Support the CEO’s involvement in external engagements, including speaking events, client relations, and industry activities.
• Anticipate needs and proactively address administrative and operational issues on behalf of the CEO.
• Partner with other executive assistants and departments to ensure alignment and cross-functional collaboration.
• Proactively resolve scheduling conflicts.
• Handle game ticket management.
• Coordinate coffee and lunches on a regular basis to ensure schedule efficiency and uninterrupted workflow.
• Support the CEO and C-Suite with personal assistant tasks.
• Provide support to other members of the executive team, including scheduling, travel logistics, etc.
• Support other company projects and initiatives as requested.

Benefits

• Full-time employees (defined as working 30 or more hours per week) are eligible for medical, dental, vision and other ancillary benefits.
• All employees (full-time and part-time) are eligible to participate in the company’s 401K which has an employer match.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Bachelor's degree
• Number of Employees: 11-50 employees