Executive Assistant, CEO

Protara Therapeutics, Inc. • New York, NY

6d • $140,000 - $145,000 • Onsite

About The Position

The Executive Assistant will report to the CEO and is expected to be in our NYC Office ~3 days a week.
The Executive Assistant to the CEO is a highly visible, strategic role that goes far beyond traditional administrative support. This individual will act as an extension of the CEO by anticipating needs, exercising judgment, and ensuring seamless execution across priorities. The ideal candidate has a strong executive presence, is comfortable interfacing with Board members, investors, and senior external stakeholders, and has a demonstrated ability to “see around corners” in a dynamic, high growth environment.
This role requires discretion, intellectual curiosity, and confidence to operate independently while maintaining alignment with the CEO’s objectives and Protara’s culture and strategy.

Requirements

• Must have at least 12+ years of experience providing high level Executive/C-suite administrative support.
• Excellent interpersonal skills and the ability to work well with all Colleagues and external stakeholders
• Ability to proactively anticipate the needs of the Executive Leadership Team and CEO
• Proven track record of maintaining confidential information and acting as a trusted thought partner
• Ability to successfully manage multiple projects simultaneously
• Highly resourceful team-player, with the ability to be effective independently
• Excellent oral and written communication skills
• Outstanding organization and planning skills
• Must be proficient in MS Office Suite
• Possess a positive, supportive, encouraging, can-do attitude
• Excellent problem-solving skills
• Ability to think outside the box and be comfortable speaking up to offer an alternative point of view
• Unwavering attention to detail
• High level of emotional intelligence with excellent constructive listening skills
• Excel at building and sustaining relationships
• Ability to lead priority projects and deliver quality results on time and within tight time constraints.
• Skilled at effectively consolidating and communicating information from diverse sources across all functional areas and through all levels of the organization

Nice To Haves

• A bachelor’s degree is a plus.
• Experience in a Biotech/Life Science startup environment or Healthcare is preferred.

Responsibilities

• Serves as the CEO’s right hand, managing complex calendars, priorities, and competing priorities with sound judgement and foresight.
• Anticipates challenges and proactively address issues before they arise; demonstrates the ability to proactively anticipate needs and remain several steps ahead.
• Provide efficient and seamless calendar management for the CEO by liaising with external parties (e.g., Board of Directors, Investors), Consultants, and Colleagues.
• Delivers realtime problem solving and decision support in a fast-paced environment.
• Acts as a primary point of contact for Board members, investors, and senior external stakeholders.
• Coordinates all Board related logistics, including meeting scheduling, materials preparation, briefing documents, and follow-up actions.
• Partners with the CEO to ensure all communications and meetings are timely and effective.
• Acts as a primary point of contact for Board members, investors, and senior external stakeholders.
• Coordinates all Board related logistics, including meeting scheduling, materials preparation, briefing documents, and follow up actions.
• Drafts, reviews, and manages high level correspondence, presentations, and briefing materials on behalf of the CEO.
• Represents the CEO and Protara with a high degree of professionalism, diplomacy, and confidence in all interactions.
• Maintains the highest level of confidentiality and discretion when handling sensitive corporate, scientific, and financial information.
• Manage complex domestic and international travel, including multileg itineraries, last minute changes, and ground transportation.
• Complete expense reports with accuracy and maintain smooth vendor communications.
• Support executive leadership meetings, offsites, and conferences.
• Partner closely with the Executive Leadership Team to help achieve goals.
• Contribute to a high-performance, growth-oriented culture by modeling accountability, adaptability, and team orientation.
• Serve as a trusted advisor and conduit across teams as Protara scales.

Benefits

• We offer a competitive Compensation & Benefits package including incentive bonus, equity compensation, matching 401(k), medical, dental, vision, commuter, and fertility benefits.
• Friendly, open, and fun team-oriented culture that values unique & diverse perspectives.
• Company-wide dedication to profoundly impacting patients’ lives.
• Amazing culture whereby our core values and behaviors are shared cross-functionally.
• Flexible working hours/schedule.
• Generous Paid Holidays and Unlimited PTO.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive