Executive Assistant (CEO, CFO & CHRO)

Nordson • Westlake, OH

118d

About The Position

The Executive Assistant (EA) to the CEO, CFO, and CHRO plays a critical role in supporting the strategic and operational priorities of executives of a publicly traded company. This position requires exceptional organizational skills, discretion, and the ability to manage complex tasks with precision and professionalism. The EA serves as a trusted partner, ensuring the CEO's and other executives' time is optimized, communications are clear, and engagements are executed flawlessly.

Requirements

• Bachelor's degree required; advanced degree or certification preferred.
• Minimum of 5 years of experience supporting C-suite executives, preferably in a public company.
• Experience supporting board-level activities is highly desirable.
• Exceptional organizational and time management skills.
• Strong written and verbal communication abilities.
• High emotional intelligence and interpersonal skills.
• Advanced proficiency in Microsoft Office Suite, Teams, Zoom, and enterprise systems (e.g., Concur, Diligent, Workday).
• Ability to handle confidential information with discretion and integrity.
• Strong judgment, problem-solving skills, and attention to detail.

Responsibilities

• Manage and prioritize calendars, including scheduling meetings, calls, travel, and events across multiple time zones.
• Prepare and edit presentations, reports, and other documents.
• Coordinate logistics for customer meetings, investor matters, and other high-level engagements.
• Serve as a gatekeeper and liaison between the CEO and internal/external stakeholders.
• Execute administrative activities relating to key meetings, monitoring emails, correspondence, ordering catering, venue management.
• Track and follow up on key initiatives, ensuring deadlines are met and deliverables are aligned with strategic goals.
• Assist in preparing briefing materials and agendas for meetings, including board and committee meetings.
• Support the executives in managing confidential and sensitive matters.
• Draft and manage high-level communications, ensuring tone and messaging align with corporate standards.
• Build strong relationships across the organization to facilitate smooth information flow and collaboration.
• Plan and coordinate complex travel itineraries, including international travel.
• Process and reconcile expense reports in compliance with company policies.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Industry: Machinery Manufacturing
• Education Level: Bachelor's degree