Executive Assistant, Buying

Saks • San Francisco, CA

1d • $77,000 - $100,000 • Onsite

About The Position

As the Executive Assistant, you will provide support to four executives at the SVP and VP-levels within Brand Partnerships & Buying, spanning across the Women’s Designer, Women’s Lifestyle, Women’s Accessories, and Women’s Shoes categories. You will serve as a trusted partner, ensuring seamless coordination of day-to-day operations for two influential leaders in our organization. In this dynamic and highly visible role, you will provide exceptional administrative and strategic support, upholding the highest standards of excellence, discretion, and professionalism. This is a unique opportunity for a polished, detail-oriented individual to grow within a leading luxury multibrand retailer, where innovation, creativity, and elevated service are at the core of everything we do.

Requirements

• You are highly organized, agile, and capable of juggling multiple priorities with a sense of urgency.
• You bring a refined, service-minded approach to every interaction, with strong interpersonal finesse and executive presence.
• You are a natural problem-solver who is intuitively analytical and creative.
• You possess strong judgment and thrive in complex, fast-paced settings.
• Ensures confidentiality, diplomacy, and demonstrates poise under pressure.
• Strong verbal and written communication skills.
• Superior time management skills and ability to anticipate needs and act proactively.
• Bachelor's degree or equivalent combination of education and experience.
• Minimum of 5 years of executive-level administrative experience, ideally supporting C-suite leaders within luxury, fashion, retail, or similarly high-profile industries.
• Intermediate to expert level competence with MS Office, Google Suite, Workday, and database applications.
• High level of accuracy and attention to detail.
• Ability to manage sensitive information with discretion.
• Demonstrated ability to work independently and collaboratively across all levels of an organization.

Responsibilities

• Provide seamless calendar and schedule management, including complex scheduling, coordination of internal and external meetings, and real-time adjustments.
• Curate and prepare daily briefing materials, agendas, and relevant documentation in advance of all meetings.
• Manage and coordinate domestic and international travel arrangements, including booking flights, accommodations, transportation, and itineraries.
• Organize and manage logistics for meetings and executive events, including venue booking, catering, and technology set-up; ensure follow-up and tracking of action items.
• Compose written materials as requested.
• Process and track expense reports in a timely and accurate manner.
• Liaise and interface with internal and external leaders and executives within the luxury retail industry.
• Maintain up-to-date distribution lists and communication channels for key business units.
• Oversee planning and execution of internal events such as Town Halls and leadership off-sites.
• Maintain comprehensive records on budget expenditures for the cost center.
• Support on ad-hoc projects and initiatives.

Benefits

• Opportunity to work in a dynamic fast paced environment at a company experiencing growth and transformation
• Exposure to rewarding career advancement opportunities across the largest multi-brand luxury retailer from retail to distribution, to digital or corporate
• Comprehensive benefits package for all eligible full-time employees (including medical, vision and dental)
• An amazing employee discount

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Number of Employees: 1,001-5,000 employees