Executive Assistant, Business Affairs (Disney Branded Television)

Walt Disney Co.•Burbank, CA

49d

About The Position

The SVP of Business Affairs at Disney Branded Television is seeking a forward-thinking, motivated Executive Assistant. The ideal candidate will possess a proactive, resourceful, and flexible demeanor. Possesses strong interpersonal skills and is detail oriented. They will successfully manage this role by applying critical thinking skills and developing strong partnerships throughout the organization. As an Executive Assistant, the candidate plays a key role on the support team. Responsibilities will include calendar management, meeting scheduling, travel & expense reports, gathering any synthesizing information, and other administrative support as needed. The role will require strong communication skills, close attention to detail, excellent organizational skills, and the ability to juggle multiple high-priority requests to meet tight deadlines. It will also require a high level of integrity and discretion in handling confidential information. Seeking poised self-starters who have a strong understanding of the television programming process, can proactively anticipate needs, demonstrate follow-through, and will be a collaborative team player.

Requirements

2+ years prior work experience at a law firm, talent agency, production company, studio or network with a solid grasp of the entertainment business
Ability to multitask and prioritize, independently managing and disseminating a variety of assignments punctually and efficiently
Thrives in a fast-paced environment with strong organizational skills, precise attention to detail, and commitment to follow-through
Demonstrated professionalism and ability to maintain the highest level of confidentiality
Excellent communication skills (written and verbal) with all levels of leadership and the ability to effectively liase with productions, agencies, other studios, etc.
Collaborative working style and strong people skills, partnering with key stakeholders at all levels of the organization
Maintains a positive, professional demeanor under pressure
Ability to anticipate the executive's needs and effectively handle frequently changing priorities
Highly skilled in meeting deadlines, prioritizing work, and driving quality results
Maintain flexibility and adaptability, changing course of action quickly when necessary
Approaches work with a strong sense of purpose, competence, authority and compassion
Resourceful and critical approach to understanding and resolving issues
Strong computer proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Workday, and SAP Concur

Nice To Haves

3+ years of experience working in a high-volume, fast-paced environment
Exposure to deal-making processes and contract management is a strong plus
Knowledge and passion for entertainment and media
Desire to contribute creatively by covering and offering thoughts on materials including scripts, cuts, outlines and submissions

Responsibilities

Schedule meetings across multiple time zones, departments, and brands while respecting the need for flexibility and adaptability in an ever-changing environment
Represent the office of the Head of Business Affairs by effectively communicating with teams at all levels across the studios
Oversee travel arrangements, track expense reports, and various other administrative tasks
Provide meeting preparation materials - compile grids, research industry leaders, and curate relevant information across multiple brands
Answer phones and log calls - generate a comprehensive understanding of the industry and agency, and talent representative landscape
Foster a positive, inclusive environment for all who interact with the office and team Manage flow of information and files in/out of office
Serve as the liaison to external industry counterparts, and effectively interact with leadership and talent representatives
Update department documents and content tracking portals
Drafting, reviewing, and redlining contracts and other legal documents as needed

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