Executive Assistant - Associate

iCapital • New York, NY

4d • $90,000 - $110,000 • Hybrid

About The Position

iCapital is looking to hire an Executive Assistant to provide administrative support to Managing Directors in the New York and tri-state area offices. This individual will regularly interact and work with senior members of the team including Managing Directors and Managing Partners.

Requirements

• Undergraduate college degree
• 7+ years of experience as an Executive Assistant working with senior level management
• Able to manage up through tact and anticipation of needs
• Possess a strong attention to detail and a high level of confidentiality
• Proficient in using Microsoft Office (Word, Outlook, Excel, and PowerPoint)
• Excellent interpersonal written and verbal communication skills
• Strong experience managing schedules and processes in a fast-paced environment
• Experience scheduling global travel, across multiple time zones, and multi-leg trips
• Team player and comfortable working with 30+ people, reporting to a senior admin
• Comfort operating within a cross-regional dynamic environment

Responsibilities

• Manage calendars of several senior managers with a high level of detail, coordinating, and prioritizing daily tasks.
• Arrange complex and detailed travel plans.
• Process expense reports in a timely manner.
• Format information for internal and external communications such as memos, emails, presentations, and reports.
• Help move along deliverables, facilitate special requests, and contribute and execute last-minute ideas.
• Work as part of the larger Facilities and Administration team and support fellow executive assistants as needed.

Benefits

• The base salary range for this role is $90,000 to $110k.
• iCapital offers a compensation package which includes salary, equity for all full-time employees, and an annual performance bonus.
• Employees also receive a comprehensive benefits package that includes an employer matched retirement plan, generously subsidized healthcare with 100% employer paid dental, vision, telemedicine, and virtual mental health counseling, parental leave, and unlimited paid time off (PTO).
• Employees in this role will work in the office Monday-Thursday, with the flexibility to work remotely on Friday.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive