Executive Assistant and Project Manager

National University

3d • $62,579 - $80,000 • Remote

About The Position

The Executive Assistant and Project Manager provides high-level administrative, project, and operational support to the Senior Vice President, Chief Human Resources Officer (SVP, CHRO) and the Human Resources team. This multifaceted role is responsible for managing complex projects, ensuring effective communication, and supporting the strategic objectives of the Human Resources department. The Executive Assistant and Project Manager manages sensitive matters requiring confidentiality, discretion, and sound judgment. The position also acts as a key liaison between executive leadership and various stakeholders across the university.

Requirements

• Bachelor’s Degree (or equivalent combined experience and education) in Business Administration or equivalent preferred; and, four (4) years’ relevant experience; or, equivalent combination of education and experience.
• Requires a high degree of professionalism, confidentiality, initiative and tact, independent judgment, and a high level of organizational and communication skills required
• Proven ability to maintain strict confidentiality while demonstrating tact
• Ability to use independent judgment and discretion to manage and impart confidential information
• Proactive and resourceful to anticipate the needs of the SVP, CHRO before they arise
• Excellent verbal and written professional communication skills
• Exceptional organizational and time management skills with strong attention to detail and accuracy
• Ability to work independently and prioritize work effectively within established deadlines and timeframes, with the ability to quickly respond to changing needs and to balance competing responsibilities
• Cognitive Agility: the ability to quickly and efficiently shift priorities, adapt to new information, and apply sound judgment in dynamic situations.
• Decisiveness and Judgment: Makes timely, well-informed decisions by evaluating alternatives and considering both short- and long-term consequences.
• Drive for Results: Consistently pursues and achieves challenging goals aligned with organizational objectives, demonstrating dedication to continuous improvement.
• Collaboration and Outreach: Fosters a collaborative work environment by effectively seeking input from others, leveraging team expertise, and building strong working relationships.
• Resilience: Maintains composure and effectiveness amidst changing priorities or stressful situations, demonstrating adaptability and a positive approach to overcoming setbacks.

Nice To Haves

• Work experience in higher education, preferred.
• Human Resources experience, preferred.
• Project Management
• Problem-solving skills
• Advanced technology proficiency

Responsibilities

• Executive Support: Deliver comprehensive executive assistance to the SVP, CHRO, supporting calendar management, meeting coordination, travel arrangements, and internal and external communication. Serve as a trusted point of contact for internal and external university community.
• Project Management: Lead, coordinate, and support HR-related projects. Oversee project timelines, deliverables, and cross-functional collaboration to ensure timely and effective execution.
• Board & Committee Coordination: Organize and manage Board of Trustees’ Executive Committee compensation review for key employees as well as HR Policy Manual annually. HR Advisory Committee and Whole Human Council Support.
• Reporting: Prepare monthly and quarterly operating reports in addition to quarterly presentations for the Board of Trustees on behalf of the SVP, CHRO. Prepare ad-hoc presentations and reports as needed on behalf of the SVP, CHRO and Human Resources.
• Communications: Draft, review, gain leadership approval and disseminate internal communications. Facilitate and supply HR content and information to various communication channels such as leadership toolkit, HR Remote, Community Hall, and intranet.
• SharePoint Site Management: Develop, maintain, and update the HR SharePoint site to ensure accessible and current resources for staff and leadership.
• Administrative Duties: Invoicing submittal and reviews, SVP, CHRO credit card reconciliation, Agiloft contracting and management, event management support (HR and university (i.e., NULA), calendaring, budgeting support, HR team meeting.
• Other duties and projects as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1,001-5,000 employees