Executive Assistant and Policy Associate

8 Bridges Talent Partners•San Francisco, CA

148d•$85,000 - $95,000•Onsite

About The Position

The Executive Assistant and Policy Associate will be the organizational backbone for Community Forward SF’s Co-CEOs, Chief of Staff, and Board of Directors. You will ensure the leadership team operates efficiently, manage key administrative and communications functions, and support fundraising and policy-related work that advances our mission. This role is ideal for someone who is highly organized, proactive, and thrives in a fast-paced nonprofit environment. A background in public policy or knowledge of San Francisco’s policy landscape is a plus, as this position intersects with board relations, fundraising, and external communications.

Requirements

Bachelor’s degree required.
3–5 years of relevant administrative or executive support experience, ideally in a nonprofit or mission-driven organization.
Strong written and verbal communication skills, including professional correspondence and social media writing.
High proficiency with Microsoft Office Suite, Google Workspace, and ability to learn donor management and project management software.
Excellent organizational and time management skills; ability to juggle multiple priorities and meet deadlines.
Professional presence and discretion in handling sensitive information.
Collaborative and adaptable team player with strong interpersonal skills.
Self-motivated, resourceful, and solutions-oriented.

Nice To Haves

Background in public policy or familiarity with San Francisco’s policy landscape is a plus, especially in areas related to housing, social services, or gender justice.

Responsibilities

Provide high-level administrative support to the Co-CEOs, Chief of Staff, and senior leadership team.
Coordinate Board of Directors meetings, prepare and distribute materials, and manage scheduling and communications.
Serve as a key point of contact for internal and external stakeholders, ensuring professionalism and discretion.
Organize and prioritize critical issues and required information for the C-team to facilitate efficient decision-making.
Anticipates needs and provides support to ensure the C-team is knowledgeable of current project progress and the removal of roadblocks.
Ensures the C-team involvement in decision-making processes takes place at key times, where their input and authority are most needed.
Ensure high levels of discretion and confidentiality at all times.
Prepare and review reports, presentations, and data analysis for internal and external stakeholders.
Review policy documents and prepare summaries for leadership review.
Contribute to the planning and execution of donor events and fundraising campaigns.
Draft, edit, and distribute donor communications such as newsletters, thank-you notes, and social media content.
Manage the organization’s social media channels and maintain promotional materials.
Manage and coordinate special projects and initiatives as assigned by the C-team.
Manage scheduling, logistics and coordination for leadership meetings. Set up AV, ensure there is an AI notetaker connected, and provide detailed notes and action items to Co-CEOs for follow up.
Work closely with Operations Coordinator to ensure a clean, welcoming office common areas and ensure smooth day-to-day office operations.
Assist with coordinating staff events, celebrations, and team appreciation activities.
Support the production of monthly internal newsletters and cross-departmental communications.

Benefits

403(b) retirement plans with a 3% match
Medical, dental, vision insurance policies (Up to 100% employee coverage for medical with specific plans)
Employee Assistance Programs (EAP)
Healthcare/Medical, Commuter, Parking, and Dependent Care pre-tax FSAs
Life insurance: at one year's salary
Employee discount program with LifeMart
Vacation: 10 days the first year, 15 days in years two and three, 20 days in years 4-10, and 25 days for 11+ years.
Flex Time: 3-days per year
Paid holidays: 11 paid holidays and 3 floating holidays
Sick leave & family leave: 10 days per year