Executive Assistant and Policy Associate

8 Bridges Talent Partners-posted 3 months ago
$85,000 - $95,000/Yr
Full-time • Mid Level
Onsite • San Francisco, CA
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The Executive Assistant and Policy Associate will be the organizational backbone for Community Forward SF’s Co-CEOs, Chief of Staff, and Board of Directors. You will ensure the leadership team operates efficiently, manage key administrative and communications functions, and support fundraising and policy-related work that advances our mission. This role is ideal for someone who is highly organized, proactive, and thrives in a fast-paced nonprofit environment. A background in public policy or knowledge of San Francisco’s policy landscape is a plus, as this position intersects with board relations, fundraising, and external communications.

  • Provide high-level administrative support to the Co-CEOs, Chief of Staff, and senior leadership team.
  • Coordinate Board of Directors meetings, prepare and distribute materials, and manage scheduling and communications.
  • Serve as a key point of contact for internal and external stakeholders, ensuring professionalism and discretion.
  • Organize and prioritize critical issues and required information for the C-team to facilitate efficient decision-making.
  • Anticipates needs and provides support to ensure the C-team is knowledgeable of current project progress and the removal of roadblocks.
  • Ensures the C-team involvement in decision-making processes takes place at key times, where their input and authority are most needed.
  • Ensure high levels of discretion and confidentiality at all times.
  • Prepare and review reports, presentations, and data analysis for internal and external stakeholders.
  • Review policy documents and prepare summaries for leadership review.
  • Contribute to the planning and execution of donor events and fundraising campaigns.
  • Draft, edit, and distribute donor communications such as newsletters, thank-you notes, and social media content.
  • Manage the organization’s social media channels and maintain promotional materials.
  • Manage and coordinate special projects and initiatives as assigned by the C-team.
  • Manage scheduling, logistics and coordination for leadership meetings. Set up AV, ensure there is an AI notetaker connected, and provide detailed notes and action items to Co-CEOs for follow up.
  • Work closely with Operations Coordinator to ensure a clean, welcoming office common areas and ensure smooth day-to-day office operations.
  • Assist with coordinating staff events, celebrations, and team appreciation activities.
  • Support the production of monthly internal newsletters and cross-departmental communications.
  • Bachelor’s degree required.
  • 3–5 years of relevant administrative or executive support experience, ideally in a nonprofit or mission-driven organization.
  • Strong written and verbal communication skills, including professional correspondence and social media writing.
  • High proficiency with Microsoft Office Suite, Google Workspace, and ability to learn donor management and project management software.
  • Excellent organizational and time management skills; ability to juggle multiple priorities and meet deadlines.
  • Professional presence and discretion in handling sensitive information.
  • Collaborative and adaptable team player with strong interpersonal skills.
  • Self-motivated, resourceful, and solutions-oriented.
  • Background in public policy or familiarity with San Francisco’s policy landscape is a plus, especially in areas related to housing, social services, or gender justice.
  • 403(b) retirement plans with a 3% match
  • Medical, dental, vision insurance policies (Up to 100% employee coverage for medical with specific plans)
  • Employee Assistance Programs (EAP)
  • Healthcare/Medical, Commuter, Parking, and Dependent Care pre-tax FSAs
  • Life insurance: at one year's salary
  • Employee discount program with LifeMart
  • Vacation: 10 days the first year, 15 days in years two and three, 20 days in years 4-10, and 25 days for 11+ years.
  • Flex Time: 3-days per year
  • Paid holidays: 11 paid holidays and 3 floating holidays
  • Sick leave & family leave: 10 days per year
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