Houston - Executive Assistant and Office Assistant

Marathon Capital LLC • Houston, TX

12d • Onsite

About The Position

Marathon Capital is seeking a highly professional and detail-oriented Executive Assistant to support Office Operations and several Managing Directors in our Houston office. This role is critical to the smooth functioning of our investment banking operations and requires a candidate with exceptional organizational acumen, sound judgment, and the ability to thrive in a fast-paced, high-performance environment. As a trusted partner you will manage complex calendars, coordinate high-stakes meetings and travel, and serve as a key liaison between executives, clients, and internal teams. You will be responsible for preparing confidential communications, presentations, and reports that support strategic initiatives and client engagements. Your ability to anticipate needs, maintain discretion, and ensure seamless execution of administrative functions will directly contribute to the firm’s operational excellence.

Requirements

• Five plus years of related experience including organization, coordination, and performance of duties at a responsible level for executives
• Five plus years of customer service experience
• Excellent PC skills, experience using Microsoft Office applications and CRM (Deal Cloud)
• Outstanding organizational and time management skills
• Exceptional communication and presentation skills, both written and verbal
• Demonstrated ability to exercise discretion and maintain confidentiality at all times.
• Ability to work independently and handle multiple tasks in a fast-paced environment

Responsibilities

• Manage daily office operations by receiving and screening communications, serving as the main point of contact for office needs, coordinating supplies and inventory, arranging catering, and liaising with building management to ensure smooth facilities support.
• Support staff and new hires by assisting with onboarding (virtual and in-office) and providing general IT help, including phone, internet, printing, binding and web conferencing setup and troubleshooting.
• Upholds the firm’s high standards of excellence in both client-facing and behind-the-scenes responsibilities including meeting preparation and on-site support.
• Provides high-level administrative and operational support to senior executives, including highly dynamic calendar and expense management, complex travel coordination, and meeting preparation with a focus on maximizing executive productivity
• Serves as project manager for the executive, taking ownership of tasks, ensuring alignment with initiative priorities, and driving projects to completion
• Proactively relieves the executive of as much administrative detail as possible including notetaking, tracking to-do lists, and email management
• Handles sensitive information with the utmost confidentiality and professionalism, serving as a trusted liaison between the executive and internal/external stakeholders
• Anticipates the executive’s needs and proactively addresses potential issues, ensuring seamless and efficient operations, prioritize commitments, manage conflicts, streamline workflows, triage requests, and ensure follow-through.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed