Executive Assistant - Affirmative & Special Litigation Division

Harris County • Houston, TX

424d • Remote

About The Position

The Harris County Attorney's Office (HCAO) is seeking an Executive Assistant for the Affirmative & Special Litigation Division. This role involves supporting the Managing Counsel in handling litigation and appeals in state and federal courts, focusing on significant public impact cases and various civil matters. The Executive Assistant will perform both substantive and administrative legal work, requiring a solid understanding of legal principles and procedures, while also managing the schedule and communications for the Managing Counsel. The position offers the potential for telework and compensatory time for hours worked beyond the standard workweek.

Requirements

• High School diploma or equivalent from an accredited educational institution.
• At least five (5) years' experience supporting attorneys and/or personnel in upper management.
• Excellent interpersonal communication skills and ability to work independently or in a collaborative group.
• Good strategic skills, leadership, verbal and written communication skills, and analytic capabilities.
• High level of professionalism and regard for confidentiality.
• Proficiency with technology and legal tools such as Microsoft Office Suite, Windows, Westlaw, and Adobe.
• Ability to handle multiple projects simultaneously while maintaining an effective balance of priority and high productivity.
• Ability to perform complex administrative skills for executive support and exercise good judgment.

Nice To Haves

• Paralegal certificate.
• Experience in administrative coordination or support of attorneys and/or executive level personnel.

Responsibilities

• Coordinates and manages the Managing Counsel schedule and e-mails.
• Performs advanced administrative tasks such as developing agendas, preparing attorney case reports, and tracking case status and outcomes.
• Prepares agenda items for submission to governing body, including counsel contracts and settlement agreements.
• Processes settlements and facilitates case closures.
• Processes matters approved by the Managing Counsel and Division Director, including invoices, reimbursements, and continuing education requests.
• Composes reports, memos, letters, and other documents using various software.
• Reads and analyzes incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Maintains professional licenses and performs event registrations.
• Compiles data, research facts, and coordinates information retrieval for special projects.
• Coordinates and schedules complex meetings, teleconferences, and events.
• Coordinates team activities and events.
• Files and retrieves case documents, records, and reports.
• Answers and responds to calls from Harris County stakeholders, clients, and the public on behalf of the Division.
• Handles electronic filing and service of court pleadings and documents.
• Familiarity with service of process of court pleadings and discovery.
• Composes shells of legal documents.
• Handles multiple projects simultaneously while maintaining an effective balance of priority and high productivity.
• Develops and manages relationships with other county departments related to assigned projects.
• Provides executive leadership with travel and expense management.

Benefits

• Medical Coverage
• Dental Coverage
• Vision Coverage
• Wellness Plan
• Life Insurance
• Long-term disability
• Employee Assistance Program
• Ten (10) days of vacation each year for the first five (5) years of service
• Eleven (11) County-observed holidays and one (1) floating holiday
• Professional development opportunities
• Dependent Care Reimbursement Plan
• Healthcare Reimbursement Account
• 457 Deferred Compensation Plan

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Industry: Justice, Public Order, and Safety Activities
• Education Level: High school or GED