Executive Assistant, Advertising Finance

Amazon • New York, NY

9d • Onsite

About The Position

Do you believe that details matter and want to be part of a growing, global team? If you enjoy working in an environment that fosters career development, ownership, with opportunity to optimize processes this is the role for you. We are looking for a bright, well organized and self-motivated Executive Assistant to support 3 Directors in the Ads Finance team. The team is looking for a driven individual with a history of high performance to support this growing organization. This role requires five (5) days a week in office. A day in the life Proactively manage complex calendars to ensure deliverables are met. Coordinate calendars across multiple teams to proactively plan for key business cycles. Effectively and proactively supporting Directors and other team members. Act as a gatekeeper by balancing customer obsession and backbone. Ensure timely action by organizing, prioritizing, and addressing sensitive, confidential information and requests. Submit expense reports. Coordinate global schedules, travel arrangements, and seamless meeting logistics in a cost-effective manner. Coordinate closely with Recruiting teams, Facilities team, HR team, and other Executive Assistants within the Finance Operations and the larger Amazon community. Drive completion of key deliverables and other items. Assist with event coordination (including team meetings and morale events). Creatively solve complex problems while building sustainable, scalable mechanisms.

Requirements

• 3+ years of senior level leadership support, or 1+ years of Amazon experience
• High school or equivalent diploma
• Experience with Microsoft Office products and applications
• Experience with executive level calendar management
• Experience in a fast-paced, high-tech company
• Experience managing multiple calendars

Responsibilities

• Management of complex calendar and scheduling to support the Directors.
• Manage both domestic and international travel and process expense reports.
• Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events).
• Assist the EA team to foster a cohesive and effective work environment.
• Work closely with the leadership team and other Executive Assistants across the organization to provide support to the organization.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees