Executive Assistant - Advanced Materials and Transportation Product Platforms

3M

23d • Onsite

About The Position

Job Description: Job Title Executive Assistant - Advanced Materials and Transportation Product Platforms Collaborate with Innovative 3Mers Around the World Choosing where to start and grow your career has a major impact on your professional and personal life, so it’s equally important you know that the company that you choose to work at, and its leaders, will support and guide you. With a wide variety of people, global locations, technologies and products, 3M is a place where you can collaborate with other curious, creative 3Mers. This position provides an opportunity to transition from other private, public, government or military experience to a 3M career. The Impact You’ll Make in this Role As an Executive Assistant, you will have the opportunity to tap into your curiosity and collaborate with some of the most innovative people around the world. Here, you will make an impact by: Providing administrative support for the Advanced Materials and Transportation Product Platforms President, BFA Portfolio VP, TMSM Portfolio VP, and AMTPP Business Director. Performing administrative duties such as coordinating travel, managing calendars, reviewing and routing incoming correspondence, database management, managing business distribution lists, managing aspects of SharePoint sites and other internal communications platforms Scheduling and supporting on-and off-site meetings, video conferences and teleconferences and making necessary arrangements to set-up meeting space Being key point person for Advanced Materials and Transportation Product Platforms leadership team keeping organized with various key dates and deadlines Process invoices in SAP for business related expenses Assisting with hiring process and new employee onboarding Work on special and ongoing projects as directed Serving as a resource for interpretation and application of standard department/corporate policies, procedures, and guidelines, and practices Suggesting and implementing improvements to office and department procedures and programs Having highly developed written and oral communication skills and collaboration skills

Requirements

• High school diploma/GED or higher (completed and verified prior to start) from an accredited institution
• Seven (7) years of combined experience in an administrative assistant function, secretarial, and/or clerical role in a private, public, government or military environment
• Must be legally authorized to work in country of employment without sponsorship for employment visa status (e.g., H1B status).

Nice To Haves

• Experience with employee data systems such as SAP, Workday, Concur expense reporting, etc.
• Experience supporting an executive conference member
• Experience handling confidential, sensitive business information and supporting executive level professionals
• Advanced proficiency in MS office including Work, Excel, PowerPoint
• Strong attention to detail and excellent organizational skills
• Experience using digital tools to improve personal productivity and business processes

Responsibilities

• Providing administrative support for the Advanced Materials and Transportation Product Platforms President, BFA Portfolio VP, TMSM Portfolio VP, and AMTPP Business Director.
• Performing administrative duties such as coordinating travel, managing calendars, reviewing and routing incoming correspondence, database management, managing business distribution lists, managing aspects of SharePoint sites and other internal communications platforms
• Scheduling and supporting on-and off-site meetings, video conferences and teleconferences and making necessary arrangements to set-up meeting space
• Being key point person for Advanced Materials and Transportation Product Platforms leadership team keeping organized with various key dates and deadlines
• Process invoices in SAP for business related expenses
• Assisting with hiring process and new employee onboarding
• Work on special and ongoing projects as directed
• Serving as a resource for interpretation and application of standard department/corporate policies, procedures, and guidelines, and practices
• Suggesting and implementing improvements to office and department procedures and programs
• Having highly developed written and oral communication skills and collaboration skills

Benefits

• 3M offers many programs to help you live your best life – both physically and financially.
• To ensure competitive pay and benefits, 3M regularly benchmarks with other companies that are comparable in size and scope.
• Medical, Dental & Vision, Health Savings Accounts, Health Care & Dependent Care Flexible Spending Accounts, Disability Benefits, Life Insurance, Voluntary Benefits, Paid Absences and Retirement Benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED