Executive Assistant - Administration

Children's Nebraska • Omaha, NE

113d

About The Position

At Children's, the region's only full-service pediatric healthcare center, our people make us the very best for kids. Come cultivate your passion, purpose and professional development in an environment of excellence and inclusion, where team members are supported and deeply valued. Opportunities for career growth abound as we grow our services and spaces, including the cutting-edge Hubbard Center for Children. Join our highly engaged, caring team—and join us in providing brighter, healthier tomorrows for the children we serve. Children's is committed to diversity and inclusion. We are an equal opportunity employer including veterans and people with disabilities.

Requirements

• Associate's Degree in related field or equivalent work experience.
• Minimum of seven years administrative assistant experience.

Nice To Haves

• Ability to deal professionally and effectively with employees at all levels in the organization, Board members and the public.
• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and social media web platforms.
• Very strong interpersonal skills and the ability to build relationships with key stakeholders.
• Strong organizational skills and the ability to manage multiple tasks and projects simultaneously.
• Ability to be confident in decision making and problem solving.
• Strong detail orientation.
• Ability to draft, proofread, and edit documents and written communications.

Responsibilities

• Serve as the primary point of contact for the executive leadership in their area of focus.
• Assist with administrative support including scheduling meetings and other administrative duties.
• Professionally deal with highly sensitive and confidential information.
• Complete a broad variety of administrative tasks that facilitate the Executive's ability to effectively lead the organization.
• Assist with special projects, designing, and producing complex documents, reports, and presentations.
• Collect information for meetings, scheduling and maintaining calendars, coordinating travel arrangements.
• Organize and coordinate meetings, preparation of agendas and assisting with presentations.
• Answer questions from all levels of the organization with precision, accuracy and urgency.
• Advise and provide input and guidance to the strategic use of the executive's time.
• Communicate and cooperate with all levels of employees and external contacts.
• Prioritize conflicting needs and handle matters quickly and proactively.
• Process various invoices and reports.
• Research and answer questions relating to company policies and procedures.
• Assist with tracking department contracts ensuring they are in the organization's database.
• Track usage of executive VISA and reconcile monthly statements.
• Provide strategic analysis and reports with results.
• Perform a variety of communication functions including drafting broad communications, coordinating events, scheduling meetings, and making travel arrangements.

What This Job Offers

• Industry: Hospitals
• Education Level: Associate degree