Executive Assistant, A&R
About The Position
At Warner Music Group, we’re a global collective of music makers and music lovers, tech innovators and inspired entrepreneurs, game-changing creatives and passionate team members. Here, we turn dreams into stardom and audiences into fans. We are guided by three core values that underpin everything we do across all our diverse businesses: ● Curiosity: We do our best work when we’re immersing ourselves in culture and breaking through barriers. Curiosity is the driving force behind creativity and ingenuity. It fuels innovation, and innovation is the key to our future. ● Collaboration: Making music and bringing it to the world is all about the power of originality amplified by teamwork. A great idea, like a great song, travels globally. We ignite passions and build connections across our diverse community of artists, songwriters, partners, and fans. ● Commitment: We pursue excellence for our team and our talent. Everything in music starts with a leap into the unknown, and we’re committed to keeping the faith, acting with integrity, and delivering on our promises. WMG is home to a wide range of artists, musicians, and songwriters that fuel our success. That is why we are committed to creating a work environment that actively values, appreciates, and respects everyone. We encourage applications from people with a wide variety of backgrounds and experiences. Consider a career at WMG and get the best of both worlds – an innovative global music company that retains the creative spirit of a nimble independent. A little bit about our team: The A&R department at Warner Records Group is responsible for both finding and developing musical artists to sign as well as producing artists and driving creative content for all forms of media. Your role: Job responsibilities include (but are not limited to) handling all administrative aspects of work for the President, A&R, Warner Records Group as well as more detailed project management and independent projects on various levels. Requires a committed, flexible, proactive, organized, and independent person who is willing to engage in typical administrative/clerical duties as well as more complex project work related to all aspects of the record-making process.
Requirements
- 2+ years of administrative experience
- Strong understanding of recording, production, and creative side of the business
- General knowledge of key industry players and familiarity with all music
- Work independently and take initiative
- Excellent verbal and written communication and interpersonal skills
- Ability to work under pressure and deadlines
- Handle confidential matters appropriately and with discretion
- Strong attention to detail
- Multi-task: prioritize with the appropriate sense of urgency
- Ability to pinpoint problems and determine solutions
- Expertly collaborate with all levels of the organization, clients, and vendors
- Accurate filing and maintenance of music
- Experience or solid understanding of the music industry
Nice To Haves
- Undergraduate degree
- Experience with Google Workspace
Responsibilities
- Manage and schedule the executive's numerous day-to-day events such as- setting up conference calls, running point for in-person meetings, and coordinate their calendar, scheduling, and meeting logistics
- Receive and direct visitors and make the office a welcoming environment
- Handle the executive's timeliness by ensuring they are timely for each call and meeting, take diligent notes in meetings, and build action item lists where needed
- Serve as a reliable contact between internal and external partners, communicate high priorities to the executive in a timely manner
- Prepare correspondence (memos, emails) as required; Read and speak to materials and documents, recognize critical data and information, and effectively communicate vital information
- Process and maintain T&E expenses for the executive via Concur
- Coordinate frequent travel for executives and artists both domestic and internationally
- Complete ad hoc projects, as needed, for executive
- Uphold and conduct work within the standards and procedures of the company’s Code of Conduct and core values
- Partner with Facilities and IT to ensure the offices of executives and Company are maintained and conference rooms are in working order
- Handle general office duties such as processing packages, mail, and keeping stock of general office supplies
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
