Executive Assistant - 21011268

Duff & Phelps • Houston, TX

400d • Onsite

About The Position

The Executive Assistant position at Kroll in Houston, TX, is primarily responsible for processing detailed financial data and providing comprehensive administrative support to multiple executives. This role involves managing calendars, drafting correspondence, arranging events, and handling travel and meeting logistics, all while maintaining a professional demeanor and ensuring effective communication within the team and with clients.

Requirements

• Minimum of five years of relevant administrative experience
• Minimum of two years supporting multiple executives
• Advanced knowledge of Microsoft Word, Excel, PowerPoint and Outlook
• Experience preparing time and expense reports
• Experience making travel arrangements
• Proven ability to manage independent projects and meet deadlines in a fast-paced environment
• Proven ability to effectively prioritize multiple tasks within a group environment
• Ability to accept direction and additional responsibilities from manager and/or staff supervisor as necessary
• Ability to work as part of a team
• Strong written and verbal communication skills
• Punctuality expected and overtime hours as necessary

Nice To Haves

• Preferred experience in the financial services industry

Responsibilities

• Drafting correspondence
• Arranging client/office events
• Managing and updating calendars
• Composing, editing and formatting documents, reports and presentations
• Providing telephone coverage, assisting callers and conveying detailed messages
• Handling all aspects of travel and meeting arrangements
• Preparing time and expense reports in accordance with company policies
• Initiating and maintaining project codes, generating invoices and reports in company specific applications
• Copying and binding reports using necessary office equipment
• General office responsibilities including filing, faxing, photocopying, scanning, processing and distributing mail, messenger packages and express mail packages
• Assisting with maintenance of general office appearance
• Coordinating off-site storage needs
• Ability to assist with receptionist duties, as necessary
• Additional responsibilities as needed

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Securities, Commodity Contracts, and Other Financial Investments and Related Activities
• Education Level: No Education Listed