Executive and Development Assistant - York

YMCA of the Roses•York, PA

About The Position

Are you a highly organized, proactive professional who thrives in a mission-driven environment? The YMCA of the Roses is seeking an experienced Executive Assistant to provide high-level administrative support to our CEO and senior leadership team. In this vital role, you'll help drive organizational effectiveness by managing priorities, coordinating key initiatives, and ensuring seamless communication across departments - all in support of our mission to strengthen community through youth development, healthy living, and social responsibility. POSITION SUMMARY: This position supports the work of the Y, a leading nonprofit, charitable organization committed to strengthening community through youth development, healthy living and social responsibility. This position fosters a cause-centered culture that is welcoming, genuine, hopeful, nurturing, and determined and also builds the community's understanding of the YMCA's cause and impact through development and communications strategies. OUR CULTURE: Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intention every day. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you.

Requirements

Bachelor's degree or minimum of three years' related experience required
Excellent personal computer skills and experience with standard business software
Must have strong interpersonal, public relations and communications skills, including the ability to make presentations and handle media inquiries
Obtain Criminal background check, Child Abuse Clearance, and FBI fingerprint clearance.

Responsibilities

Provides high-level administrative support to the CEO, including calendar and schedule management, travel coordination, and preparation of agendas, materials, correspondence, and meeting minutes.
Maintains confidential records and organizational files, including corporate documents, governance policies, and Board materials, ensuring discretion and accuracy at all times.
Serves as primary administrative support to the Board of Directors and its committees, preparing and distributing meeting notices, agendas, minutes, and related materials.
Coordinates board governance activities, including member communication, recruitment, orientation, and ongoing support for board engagement.
Maintains volunteer records and files, tracks and reports volunteer hours, and prepares regular reports to support volunteer engagement and recognition.
Tracks all charitable gifts and pledges by source and purpose and prepares accurate internal and external reports as needed.
Upholds a high standard of integrity in managing donor data, including confidentiality of correspondence, payments, invoicing, and reporting.
Researches, gathers, and compiles data and materials to support development campaigns and annual fundraising efforts.
Assists with execution of fundraising campaigns aligned with the strategic and annual operating plans, including donor cultivation, planned giving, and special appeals.
Supports development efforts including donor correspondence, grant research and applications, and administrative support for donor recognition.
Assists with planning and coordination of special events, managing logistics such as venues, vendors, communications, and guest support.
Collaborates across departments to identify funding needs and support the coordination of development efforts across the Association.
Works closely with the Development team to align internal systems and external fundraising practices with current industry standards.
Demonstrates strong written communication skills, using correct grammar, professional tone, and tailored messaging for various internal and external audiences.
Manages multiple priorities and deadlines effectively across executive and development functions, demonstrating flexibility, time management, and professionalism in a dynamic environment.
Utilizes technology platforms effectively, including donor databases, CRM systems, and productivity tools (e.g., Microsoft Office Suite), to manage information and streamline workflows.
Builds positive working relationships across departments, representing the Corporate Office and Development Team with professionalism and a commitment to teamwork.
Participates in ongoing training and professional development to strengthen administrative and development competencies.