EXECUTIVE ADMINISTRATOR

BOCA WOODS COUNTRY CLUB ASSOCIATION INC • Boca Raton, FL

7d

About The Position

The Executive Administrator will provide high-level administrative support to the General Manager and work on numerous projects as necessary.

Requirements

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Understands confidentiality as a primary and required function of the job
• Ability to function well in a high-paced and at times stressful environment.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Able to type a minimum of 50 words per minute.
• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
• High school diploma required, Bachelor’s degree in Business Administration or related field preferred.
• At least four years of related administrative or Executive assistant experience required.

Nice To Haves

• Bachelor’s degree in Business Administration or related field preferred.

Responsibilities

• Provides high-level administrative support and assistance to the General Manager (“GM”) and other assigned leadership staff when needed.
• Manages the GM’s calendar and meetings.
• Main liaison between the Board of Directors and our managing executive team.
• Maintains and updates the cloud-based sharing tool for the Board of Directors.
• Responsible for helping assist membership needs, complaints, and communication.
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for GM, executive team and the Board of Directors.
• Arranges travel, accommodations, and orders for GM and executive team.
• Arranges meeting and other requests for the Board of Directors.
• Responsible for any announcements or communication for the Board of Directors.
• Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
• Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Performs office tasks including maintaining records confidentially, ordering supplies when needed, and performing basic bookkeeping.
• Performs additional duties as assigned by executives.
• Performs other related duties as assigned.

Benefits

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Company Paid Life Insurance
• Supplemental Life Insurance
• 401(k) Retirement Savings Plan with Company Match
• Vacation Time
• Paid Sick/Personal Time Off
• Holiday Pay

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED