Executive Administrator

AGIA • Fort Wayne, IN

94d

About The Position

DOXA was founded in 2016 to bring a refreshing change to the specialty insurance industry. Our mission is to create specialized programs and operations through business development and accretive acquisitions. DOXA's award-winning approach accelerates growth and satisfaction of MGAs, MGUs, agents, carriers, wholesalers, affinity companies and start-ups. DOXA offers a dynamic and evolving work environment that provides employees with an opportunity for development and visibility into many aspects of the business. We are seeking a Executive Administrator to support our executive team and corporate operations. This role involves managing complex calendars, coordinating executive-level events, handling office supply management, and supporting both on-site and remote team needs. Based in our Fort Wayne, IN corporate office, this highly visible position is ideal for a proactive, detail-oriented professional who thrives in a dynamic and collaborative environment.

Requirements

• Minimum of 5 years of experience as an Executive Administrator.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite, particularly Outlook and Excel.
• Excellent verbal and written communication skills.
• Demonstrated ability to manage stakeholders and influence without authority.
• Self-starter with a strong sense of ownership and commitment to continuous improvement.
• Associates or Bachelors degree preferred.

Responsibilities

• Manage calendars for executive team members, coordinating both internal and external meetings.
• Resolve scheduling conflicts and ensure efficient time management.
• Arrange meetings at industry events and conferences involving multiple stakeholders.
• Serve as a liaison for meeting invitations, keeping participants informed of updates and changes.
• Oversee supply management for the Ft. Wayne corporate office, including tracking and ordering office supplies, snacks, beverages, cleaning materials, etc.
• Place and manage orders via vendors such as SHIPT, Amazon, and Quill.
• Stock supplies upon delivery and maintain organized storage.
• Collaborate with the accounting team to manage receipts and expense tracking.
• Plan and manage logistics for team lunches, dinners, and special events.
• Handle catering orders and oversee setup and cleanup of meal service areas.
• Coordinate restaurant reservations for team events and executive travel.
• Maintain conference rooms in Ft. Wayne and Chicago, ensuring they are clean, organized, and fully stocked.
• Coordinate room usage with both on-site and remote personnel.

Benefits

• Vacation and sick compensation
• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• Long-term disability insurance
• Matching 401(k) plan

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Insurance Carriers and Related Activities
• Education Level: Associate degree
• Number of Employees: 251-500 employees