Executive & Administrative Support

Infineon•Livonia, MI

1d•$73,000 - $100,400

About The Position

As a global leader in semiconductor solutions in power systems and IoT, Infineon enables game-changing solutions for green and efficient energy, clean and safe mobility, as well as smart and secure IoT. Together, we drive innovation and customer success, while caring for our people and empowering them to reach ambitious goals. Be a part of making life easier, safer and greener. Are you in? We are on a journey to create the best Infineon for everyone. This means we embrace diversity and inclusion and welcome everyone for who they are. At Infineon, we offer a working environment characterized by trust, openness, respect and tolerance and are committed to give all applicants and employees equal opportunities. We base our recruiting decisions on the applicant´s experience and skills. Learn more about our various contact channels. We look forward to receiving your resume, even if you do not entirely meet all the requirements of the job posting. Please let your recruiter know if they need to pay special attention to something in order to enable your participation in the interview process. Click here for more information about Diversity & Inclusion at Infineon.

Requirements

8-10+ years relevant experience in executive administrative assistant responsibilities and procedures encompassing broad knowledge of international corporate operations
College degree is required
Proficient in MS Office Suite (Outlook, Word, Excel, PowerPoint, WebEx, Microsoft Teams)
High-level proficiency in Outlook calendaring and Outlook inbox management is a definite must
Proficient in travel coordination is a must. Experience with Concur travel booking tool (or similar on-line travel agency booking tool) and Concur expense reporting tool (or similar electronic expense reporting tool) is a must
Must possess solid judgment and independent thinking underpinned by professional maturity and polished interpersonal and communication skills (both written and verbal)
Must exhibit high degree of time management, organization and problem-solving skills and possess the ability to manage changing priorities in very quick-paced environment
It is important to be a disciplined self-starter with ability to operate with minimal supervision; must be comfortable exercising independent judgment when completing assignments
Discernment in dealing with highly confidential information is essential
You must have flexibility with providing after-hours support
Must be a team player and have flexibility to support other groups/assistants as a backup
Limited travel may be required to support offsite workshops, projects& events.

Nice To Haves

Familiarity with SAP and SharePoint is a plus
Adept in latest technology and social media
Project Management training/certification is a plus

Responsibilities

Provide premium executive administrative support to the Vice President of Sales and team leads
Manage and proactively maintain calendaring and travel schedules/timelines
Coordinate and manage complex domestic and international business travel including visa preparation when required and complete all expense reports in an accurate and timely manner
Manage outlook emails and prepare appropriate responses to correspondence containing routine inquiries when requested; and enable remote decision-making while keeping projects on track
Prepare presentations and manage staff meeting agendas, priorities and action items. Lend comprehensive organizational skills to project‐based activities ensuring progress to deadlines
Assist with department budgetary tasks such as procurement card purchases/reconciliations, basic financial management, cost center forecasts/accruals, approvals and processing of payments to third party vendors via SAP. Coordinate contracts with the purchasing and legal departments
Coordinate, manage and support internal and external (customer)meetings, off-site meetings and teambuilding events as well as collaborate with fellow administrative colleagues in planning and executing site-wide social activities to continuously improve employee engagement
You will be responsible for overseeing and maintaining identified SharePoint sites
Non-administrative tasks may include research, analysis, compilation and/or preparation of information in support of various executive and/or customer requirements
Exercise mature business judgement to prioritize and follow-through on all delegated tasks