Poly

GD Information Technology, Inc.-posted about 1 year ago

$100,300 - $135,700/Yr

Full-time • Mid Level

Remote • Bethesda, MD

10,001+ employees

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The Executive Administrative Support III position plays a crucial role in supporting senior executives within the intelligence community. This role involves managing complex administrative tasks, coordinating communications, and ensuring that executives are well-prepared for meetings and engagements. The position requires a high level of discretion and the ability to interact with high-ranking officials, making it essential for maintaining the operational efficiency of the office.

Serve as the primary Point of Contact (POC) for the office and provide administrative support to designated senior executives.
Interact with high-ranking officials within the agency and throughout the intelligence community, Congress, the White House, and the private sector.
Prepare, contribute to, and provide substantive review of a large volume of written and oral materials.
Perform multiple critical and time-sensitive tasks simultaneously.
Coordinate with component divisions to ensure alignment with key priorities within the Office of the Director of National Intelligence (ODNI) and the intelligence community (IC).
Oversee the development of read-ahead materials and briefing books for senior executives.
Plan, develop, and provide substantive briefings, presentations, reports, and other materials for senior leadership.
Vet incoming correspondence and follow up to ensure timely responses.
Maintain a schedule of appointments and determine the importance of issues for each meeting.
Assist with timekeeping and updating HR systems as the element Timekeeper.
Prepare regular status reports to keep senior executives informed of important issues.
Prepare meeting agendas, record minutes, and disseminate them to staff and other recipients.
Track incoming tasks and update task action tracking systems.
Arrange domestic and foreign travel, compose travel cables, and assist with processing travel vouchers.
Coordinate project/events, including planning presentations and organizing team events.
Prepare to host visitors, coordinate parking, and manage security clearances.
Update and maintain records, files, and other documents.

Active Top Secret/SCI with Polygraph clearance required.
Minimum of two years of experience working within the intelligence community.
Bachelor's degree and a minimum of eight years of relevant experience as an administrative professional, or a minimum of twelve years of relevant experience without a degree.
Excellent oral and written communication skills, with experience in writing/editing correspondence and briefings for senior executives.
Demonstrated ability to manage the workflow of multiple critical issues within a continuously adapting schedule.
Expert proficiency with MS Office products (Word, Excel, PowerPoint, Publisher, Outlook).
Demonstrated excellence in diplomatic, organizational, time management, critical thinking, and interpersonal skills.

Demonstrated ability to develop a professional network across organizational boundaries and at all levels.
Ten years of progressively senior administrative expertise working directly for management at the CEO, SIS/SES/SNIS, or VP level.

401K with company match
Comprehensive health and wellness packages
Internal mobility team dedicated to career development
Professional growth opportunities including paid education and certifications
Paid vacation and holidays

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Executive Administrative Support III - TS/SCI w/ Poly

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