Executive Administrative & Marketing Coordinator

Corporate Realty•New Orleans, LA

About The Position

About Corporate Realty Corporate Realty is a leading commercial real estate firm dedicated to providing exceptional brokerage, management, and consulting services. We pride ourselves on our deep market knowledge, client-focused approach, and commitment to excellence. Job Summary Corporate Realty is seeking a highly organized and detail-oriented professional to provide executive administrative support to the President and assist the Director of Marketing and Communications. This role combines administrative excellence with creative marketing support, including preparing property-specific marketing materials, managing social media content, and coordinating responses to major RFPs. The ideal candidate is a proactive self-starter with exceptional communication skills and the ability to manage multiple priorities in a fast-paced environment. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Requirements

2+ years of experience in administrative support or marketing coordination, preferably in real estate.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Strong experience with InDesign or similar desktop publishing software.
Exceptional attention to detail and accuracy.
Excellent written and verbal communication skills.
Strong organizational and time management abilities.
Proactive and capable of working independently and collaboratively.

Nice To Haves

Familiarity with Trello or other project management tools is a plus.
Bachelor's degree preferred or equivalent practical experience.

Responsibilities

Marketing Material Development (Flyers & Social Media)
Gather property details, photos, floor plans, and demographic data for marketing flyers.
Develop compelling content highlighting property features, investment potential, and amenities.
Perform basic image editing and prepare files for digital use.
Coordinate with agents for review and approval of marketing materials.
Design and prepare images for social media posts as directed.
Listing Coordination & Management
Ensure listing agreements are accurate, executed, and properly filed.
Maintain and update the master listings spreadsheet.
Distribute updated listings to internal stakeholders.
Archive files for sold, leased, or expired listings.
Reporting & Database Management
Verify and format transaction data for monthly and quarterly reports.
Input data into InDesign templates for mailers and reports.
Proofread all reports for accuracy and consistency.
Maintain and update contact databases with current information.
System & Project Support
Draft proposals (RFPs) using previous project templates.
Provide administrative support for software systems, including Adobe license management and troubleshooting.
Administrative Support to the President
Prepare and format professional correspondence, memos, and letters.
Manage email communications and ensure timely responses.
Redline documents and coordinate revisions.
Organize and maintain digital and physical filing systems with proper naming conventions.
Provide administrative assistance to the Director of Special Projects as needed.