Executive Administrative Coordinator

Christian Brothers University • Memphis, TN

384d

About The Position

The Executive Administrative Coordinator at Christian Brothers University plays a vital role in supporting the President's Office by providing advanced administrative support and excellent customer service. This position requires a strategic, proactive, and detail-oriented individual who can manage multiple tasks effectively. The coordinator will handle complex and confidential matters while ensuring the smooth operation of the office and improving processes in alignment with the university's educational mission.

Requirements

• Bachelor's degree in business administration, communications, or a related field preferred.
• Minimum of 5-8 years of experience in an executive assistant or senior administrative role, preferably supporting C-level executives or university leadership.
• Exceptional organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools.
• Discretion and the ability to handle sensitive and confidential information.
• Strong interpersonal skills, with the ability to build relationships across diverse teams.

Responsibilities

• Manage and maintain the EVP/COO and President's office calendar, including scheduling meetings and resolving conflicts.
• Coordinate and prepare materials for meetings, presentations, and special projects.
• Draft, proofread, and edit correspondence, reports, and presentations.
• Monitor and respond to emails and other communications on behalf of the EVP/COO and President.
• Serve as a central point of contact for the EVP/COO and President's office, managing inquiries and directing them appropriately.
• Plan and coordinate travel arrangements, including itineraries and expense reporting.
• Ensure proper documentation and record-keeping, maintaining confidentiality.
• Assist in tracking and managing special projects and initiatives led by the EVP/COO, President, and VP of Advancement.
• Liaise with internal teams, board members, donors, and external partners on behalf of the EVP/COO, VP of Advancement, and President.
• Prepare communications to the Board of Trustees and assist in developing materials for board meetings.
• Coordinate and execute high-level events, meetings, and presentations.
• Mentor junior administrative staff as needed.
• Manage the office budget, monitor expenditures, and approve invoices.

Benefits

• Disability insurance
• Health insurance
• Dental insurance
• Vision insurance
• Pension plan
• 403(b)
• Tuition waiver plans for employees and dependents
• Participation in the Tuition Exchange Program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Educational Services
• Education Level: Bachelor's degree