Executive Administrative Assistant

JPMorgan Chase • Woodbridge Township, NJ

73d

About The Position

Join our dynamic team as an Executive Administrative Assistant, where you will play a pivotal role in supporting key executives & ensure seamless operations within the organization. This position offers a unique opportunity to work in a fast-paced environment, providing comprehensive administrative support to our National Sales & Experience Strategy Executive and team. As an Executive Administrative Assistant, you are expected to be a partner to the executives and teams you will support. You should be flexible, proactive, efficient, and a highly resourceful team player. You should possess strong administrative and organizational skills, along with the ability to maintain a realistic balance among multiple priorities. Exercising sound judgment in diverse situations and ensuring confidentiality are essential for your role.

Requirements

• Minimum of 3 years in a client facing role, if not an administrative or executive assistant role.
• Strong proficiency in Microsoft Office Suite, exceptional organizational skills, and the ability to manage multiple priorities in a fast-paced environment.
• Strong team orientation and the ability to build and maintain relationships with internal and external stakeholders.
• Excellent written and verbal communication skills, with a keen attention to detail.
• Demonstrated discretion and good judgment in handling confidential information and executive-level matters.

Nice To Haves

• Ability to effectively organize and coordinate logistics for multiple internal events including hotel blocks, conference space and meals.
• Highly comfortable with learning and adapting to new technologies and productivity tools.
• Willingness to work flexible hours as dictated by the needs of the business.
• 3+ years Event Planning Experience: Demonstrated experience in event planning including ordering event swag, printing name badges and materials, coordinating transportation logistics, managing venue setup including audio/video requirements, and scouting menus at various locations.
• Budget Management and Reconciliation: Proven ability to manage and reconcile budgets throughout the year, including proficiency in Excel for tracking expenses and generating budget reports.
• Advanced Calendar and Mailbox Management: Expertise in managing multiple calendars and coordinating schedules for multiple events.

Responsibilities

• Efficiently manage and coordinate active calendars for NS&ES Executive and team members, ensuring optimal scheduling and prioritization of meetings and appointments.
• Effectively manage internal related activities such as meetings and communications with a high degree of professionalism, accuracy, and confidentiality.
• Exhibit effective communication by clearly articulating ideas in conversations and crafting concise, well-structured emails that convey information accurately and professionally.
• Arrange and manage intricate domestic travels, ensuring seamless logistics and adherence to company policies.
• Process invoices and expense claims, ensuring compliance to the firm's guidelines.
• Organize and coordinate internal and external events, including meetings, conferences, and team-building activities.
• Foster strong relationships with key partners, including other administrative assistants, to create a collaborative and supportive work environment.

What This Job Offers

• Career Level: Entry Level
• Industry: Credit Intermediation and Related Activities