US - Executive Administrative Assistant

Alpha Financial Markets Consulting

2h•$80,000 - $100,000•Remote

About The Position

Executive Assistant to the Head of Global Insurance About Alpha FMC Alpha Financial Markets Consulting (Alpha) is a leading global consultancy to the financial services industry. Founded in 2003, we have worked for over 20 years to bring together specialist, sector-focused strategy, management consulting and technology expertise to support the entire client transformation lifecycle. Having partnered with more than 1,200 clients worldwide across the asset and wealth management, alternatives and insurance industries, Alpha is truly a trusted advisor for complex change programs. We now have over 1,180 consultants working with clients across North America, the UK, Europe, Middle East and APAC. In 2024, in recognition of our successful track record and strong growth prospects, Alpha was acquired by Bridgepoint, one of the world's leading quoted private asset growth investors. Our people are at the heart of everything we do. We are delighted that many of our team have built long and fulfilling careers with us, many staying over a decade. We believe this is because Alpha offers a genuinely rewarding place to work: a meritocratic environment where your career can flourish, and a welcoming culture where you can be yourself, connect with others and thrive. As we look to the future, we’re excited to be looking for new Alpha colleagues - individuals who are collaborative, innovative and ambitious. We hope you will join us and help shape the next chapter of our growth journey. Why join Alpha? Established yet entrepreneurial – with over 20 years of success and a proven record on the London Stock Exchange, Alpha offers the stability of an established consultancy with the energy of a fast-growth business. Backed by Bridgepoint – as part of one of the world’s leading growth investors, Alpha benefits from strategic investment that fuels innovation, expansion and new offerings – creating even more opportunity for our people. Exposure to senior leadership – whether you are in an internal or a client facing role, you will have the opportunity to work with and learn from the best of the best – high performers at the top of their game. Learning and growth opportunities – we run tailored training to help you be successful, provide you excellent mentorship, and offer up to 5 days paid training time per year. Perhaps the best training though is the experience on the job – as everyone at Alpha has high responsibility and autonomy, you can develop your skillsets quickly. Performance-driven culture with real impact – advancement at Alpha is based on impact and capability, not tenure or quotas. You’ll have autonomy and see the tangible difference your ideas and decisions make. The Executive Assistant will report to the Head of Global Insurance, while also supporting at least two Sr. Partners in the North American Insurance division.

Requirements

At least 5 years of Administrative Assistance experience in the Consulting industry (Tech, Insurance, or Financial Services), and at least 4 years of experience supporting C-suite executives in a fast-paced, high-growth environment
Exceptional organizational skills with the ability to manage multiple priorities simultaneously
Strong executive presence and comfort interacting with senior leaders, board members, and external partners
Outstanding written and verbal communication skills
Proactive, resourceful, and able to operate independently with sound judgment
High level of discretion and professionalism when handling confidential information
Advanced proficiency with Microsoft Office Suite, including Sharepoint, and comfort learning new tools quickly
Prior experience supporting remote executives

Responsibilities

Serve as the strategic and administrative partner, managing complex and dynamic calendars across internal and external stakeholders
Proactively prioritize, coordinate, and protect the teams’ time, ensuring alignment with company priorities and key decision points
Own meeting preparation and follow-through, including agenda development, briefing materials, note-taking, and action-item tracking
Act as a gatekeeper and liaison - handling inbound requests with discretion, judgment, and professionalism
Coordinate domestic and international travel, itineraries, and logistics
Support preparation for board meetings, executive leadership meetings, and external presentations
Manage sensitive and confidential information with the highest degree of integrity and trust
Partner closely with the Chief of Staff, Executive Team, and key cross-functional leaders to ensure smooth execution of priorities