Executive Administrative Assistant

CHESCO Services•1224 East Blvd Chesterfield, SC

52d•Onsite

About The Position

We are seeking a highly organized Executive Administrative Assistant to provide comprehensive support to the Executive Director. The ideal candidate will excel in office management, project coordination, and administrative tasks, meeting ensuring smooth daily operations. This role requires exceptional communication skills, attention to detail, and proficiency with various office software , tools, and the use of Artificial Intelligence. The Executive Administrative Assistant will play a vital role in maintaining efficient workflows, managing schedules, and supporting special projects to help our organization achieve its goals.

Requirements

Proven experience in an administrative or executive assistant role with strong office management skills.
Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment.
Proficiency in Microsoft Office (Word, Excel, PowerPoint), Microsoft Outlook Calendar, and DocuSign.
Strong typing skills with high accuracy; experience with data entry is preferred.
Exceptional communication skills
Ability to coordinate multiple projects simultaneously
Demonstrated ability to handle confidential information discreetly.
Office experience including front desk duties, filing systems, clerical tasks, and multi-line phone systems is preferred.
High School Diploma, one year experience in clerical work and working with mentally or physically disabled persons is preferred.
Acquire and maintain certification in First Aid, CPR, and CPI (Non-Violent Crisis Intervention).
Subject to annual TB test.
Valid Driver's license from state of residence and ability to operate motor vehicle for 15 passengers or less.

Nice To Haves

Experience in event planning and project coordination is desirable.
Microsoft, Excel, experience is a plus.

Responsibilities

Manage and maintain executive calendars, scheduling meetings, appointments, and events with precision.
Coordinate and assist with event planning for company functions, conferences, and meetings.
Prepare, proofread, and transcribe documents, reports, and correspondence with high accuracy.
Handle phone etiquette for phone systems, screening calls and directing inquiries appropriately.
Provide executive administrative support including filing, document management, and front desk responsibilities.
Assist with project coordination by tracking deadlines, preparing agendas, and ensuring timely completion of tasks.
Manage office supplies inventory and perform general office management duties to maintain an organized work environment.
Support duties as needed for senior executives, including travel arrangements and personal scheduling.
Utilize office productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint) to prepare presentations and reports.
Conduct proofreading of documents to ensure clarity and professionalism before distribution.
Assist with special projects
Perform transcription services for meetings or dictations as required.
Support customer service efforts by addressing inquiries professionally and courteously.
Serves as secretary/receptionist for program services.
Performs routine office task to include; answering telephone, routing call and/or visitors, typing, filing, photocopying, completing supply requisitions, etc.
Respects confidential nature of material.