Executive Administrative Assistant

Allan Myers•Worcester, PA

About The Position

This position supports the corporate leadership principally the Executive Vice President & Chief Strategy Officer . This position works under minimum supervision and is expected to take independent action as the "Chief-of-Staff" to the C S O, interfacing and communicating with senior executives of the company and their executive assistants, business unit operational leaders, and external business partners including bankers, attorneys on behalf of the C S O . Maintains professionalism and confidentiality. Relieves the C S O of many administrative details . Makes administrative decisions, exercising independent judgment and discretion within the organization's structure, policies, procedures and personnel . Gatekeeper to calls and e-mail communications prioritizing and handling correspondence determining level of importance . Liaison to various departments including: Operations, Human Resources, Legal, IT Compile special periodic reports and compose non-routine correspondence . Arrange meetings with management and various ownership entities booking conference . rooms, setting up & circulating conference call numbers, providing relevant materials . (memos and presentations), audio/visual equipment and arranging catering . Establishes and maintains filing systems and a broad range of clerical and administrative . tasks, including coordinating office bills, executive travel, and office access cards. Performs any other routine office support as required by the C S O such as: preparing correspondence arranging appointments handling mail responding to telephone inquiries coordinating housekeeping of office Other assignments requested by the C S O .

Requirements

Must be able to handle and maintain details of a confidential nature.
Must be able to screen, refer or respond to telephone inquiries.
Should have sufficient knowledge of organization's structure, policies, procedures and personnel.
Excellent computer skills including MS Word/word processing, PowerPoint presentation, Excel spreadsheets, e-mail, and Adobe Acrobat
Demonstrate proficiency with standard office equipment.
Ability to organize and assemble presentation books in various forms including paper and digital.
Strong organizational skills, ability to multitask and work under pressure especially when there are tight timelines.
Must have extensive C-Level executive assistant experience
Must have exceptional verbal and written communication skills
High school diploma
Associates or Bachelor's degree

Nice To Haves

Notary preferred.

Responsibilities

Support corporate leadership, principally the Executive Vice President & Chief Strategy Officer
Act as "Chief-of-Staff" to the CSO, interfacing with senior executives, business unit leaders, and external business partners
Maintain professionalism and confidentiality
Relieve the CSO of administrative details
Make administrative decisions using independent judgment
Manage calls and emails, prioritizing correspondence
Liaise with departments including Operations, Human Resources, Legal, and IT
Compile reports and compose correspondence
Arrange meetings, book conference rooms, set up conference calls, provide materials, and arrange catering
Establish and maintain filing systems
Coordinate office bills, executive travel, and office access cards
Provide routine office support as required by the CSO