Executive Administrative Assistant

BSI Corporate Benefits•Bethlehem, PA

11d•Hybrid

About The Position

At BSI, executive operations are at the core of driving strategic growth and delivering an exceptional client and employee experience. As the Executive Administrative Assistant, you will play a critical role in supporting the CEO and ensuring the executive office operates with efficiency, precision, and purpose. This position goes beyond traditional administrative support. It is about being a trusted partner, anticipating needs, and enabling high-level leaders to focus on what matters most. You will serve as a central point of coordination across internal teams, clients, and the broader community, helping to execute key initiatives, streamline operations, and uphold BSI's standard of excellence. In this role, you will directly support the CEO and work closely with the Executive Affairs Manager to manage priorities, communications, and logistics, ensuring alignment across the organization. Your ability to exercise discretion, think proactively, and deliver seamless support will directly contribute to BSI's continued growth and success. Award-Winning Culture, Expertise, and Service Excellence Inc. Best in Business - (2022) The Chamber Business of the Year - (2022) Lehigh Valley Community Service Award PICPA & Lifepath - (2020) Inc. Best Workplaces - (2021 - Present) Lehigh Valley Business Fastest Growing Companies - (2014 - Present) Who's Who in Business - (2021 - Present) Inc. 5000 Fastest Growing Privately Held Company - (2020 & 2021) Lehigh Valley Business Best Benefits Consulting Firm - (2017 - Present)

Requirements

2+ years of experience in executive administration or a similar high-level support role.
Exceptional organizational skills with strong attention to detail and the ability to manage multiple priorities simultaneously.
A proactive, solutions-oriented mindset with the ability to anticipate needs and act independently.
Strong written and verbal communication skills, including the ability to draft professional correspondence and summarize complex information clearly.
High level of discretion and ability to handle confidential and sensitive information with integrity.
Strong interpersonal skills with the ability to build trust and maintain relationships with executives, clients, and internal teams.
Proven ability to operate effectively in a fast-paced, dynamic environment with shifting priorities.
Experience managing calendars, travel, meetings, and executive-level logistics.
Ability to think strategically while executing tactically, balancing big-picture priorities with day-to-day details.
Strong problem-solving skills with sound judgment and decision-making ability.
Proficiency in Microsoft 365 (Outlook, Teams, PowerPoint, Excel, SharePoint) and familiarity with AI tools to enhance productivity.
Flexibility to support occasional after-hours executive needs.
Valid driver's license and ability to travel locally as needed.

Responsibilities

Serve as a strategic partner to the CEO, playing a key role in advancing organizational priorities and high-impact initiatives.
Gain exposure to executive-level decision-making, supporting business strategy, client relationships, and company growth.
Act as the central hub of the executive office, ensuring seamless coordination across leadership, clients, and internal teams.
Manage and optimize the CEO's calendar, communications, and priorities to maximize efficiency and focus on strategic initiatives.
Draft, review, and summarize correspondence, presentations, and briefing materials to facilitate informed decision-making.
Lead coordination of executive meetings, capturing key insights, tracking action items, and ensuring timely follow-through.
Plan and execute high-touch CEO hosted events with a strong attention to detail and hospitality.
Support the CEO in board, client, and community involvement, helping strengthen BSI's presence and relationships in the market.
Coordinate complex travel arrangements and logistics, ensuring a seamless experience for the CEO.
Identify opportunities to streamline workflows, improve processes, and enhance overall executive office operations.
Work closely with the Executive Affairs Manager to drive alignment, organization, and operational excellence across the executive function.

Benefits

Comprehensive medical, dental, and vision benefits
Employer-paid STD, LTD, and life insurance; voluntary supplemental life and AD&D insurance options provided
Telemedicine and employee wellness program
401k plan with a generous company match
Profit-sharing plan
Tuition assistance and student loan repayment benefits
Generous PTO plan and paid holidays (including your birthday!)
Hybrid work model
Free coffee/tea at the local coffee shop located near our office
Healthy snacks in the office
Summer Flex Fridays
Fun, team-spirited work environment with company events, cultural activities, and team bonding