CPE SETA_Executive Administrative Assistant
About The Position
Perform administrative and executive level tasks for CPE IEW&S headquarters to ensure day-to-day office automation and daily administrative functions. Responsibilities (including but not limited to): Record keeping and file maintenance. Directing visitors and answering inquiries. Coordinating meetings and executive level calendar scheduling and maintenance. Preparing and reviewing general correspondence for accuracy, regulation compliance and completeness. Answering and directing incoming phone calls. Handling conference room scheduling requests. Assisting personnel in preparing travel authorizations in support of official temporary duty (TDY) utilizing the Defense Travel System (DTS). Inputting personnel time and attendance records into the Automated Time and Attendance and Production System (ATAAPS). Maintaining and filing personnel time and attendance records. Database and spreadsheet development/maintenance. Administrative data management, analysis, and research. Maintaining administrative access to the Manpower Information Retrieval and Reporting System (MIRARS). The ability to work with government-provided software packages (i.e. Microsoft Word, Excel, Project, Outlook and PowerPoint). Prepares correspondence to include Star and SES notes and certificates of appreciation Ensures all correspondence is in accordance with AR 25-50 prior to signature.
Requirements
- Bachelor’s Degree and a minimum of six (6) years of experience. Two (2) of those years must be experience supporting a Flag Officer or SES as an Executive Assistant.
- Can be substituted with an Associate’s Degree and ten (10) years of experience; OR twelve (12) years of experience.
Responsibilities
- Record keeping and file maintenance.
- Directing visitors and answering inquiries.
- Coordinating meetings and executive level calendar scheduling and maintenance.
- Preparing and reviewing general correspondence for accuracy, regulation compliance and completeness.
- Answering and directing incoming phone calls.
- Handling conference room scheduling requests.
- Assisting personnel in preparing travel authorizations in support of official temporary duty (TDY) utilizing the Defense Travel System (DTS).
- Inputting personnel time and attendance records into the Automated Time and Attendance and Production System (ATAAPS).
- Maintaining and filing personnel time and attendance records.
- Database and spreadsheet development/maintenance.
- Administrative data management, analysis, and research.
- Maintaining administrative access to the Manpower Information Retrieval and Reporting System (MIRARS).
- The ability to work with government-provided software packages (i.e. Microsoft Word, Excel, Project, Outlook and PowerPoint).
- Prepares correspondence to include Star and SES notes and certificates of appreciation
- Ensures all correspondence is in accordance with AR 25-50 prior to signature.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
