Executive Administrative Assistant

Mom's Meals•Ankeny, IA

11d•Hybrid

About The Position

We are seeking a highly organized and proactive Executive Administrative Assistant to provide high-level administrative support to senior executives. This role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with the utmost discretion. The ideal candidate is resourceful, efficient, and capable of juggling multiple priorities in a fast-paced environment. This position can be a hybrid role but being onsite in our Ankeny, IA headquarters 3-4 days/week once per month. Benefits Our employees enjoy a generous package of benefits that we are thrilled to provide, and feel is part of what makes us different as an employer. We value our team members, and this is one way we can show it. Benefits include: -PTO, holiday pay and holiday of choice -401(k) match -Life insurance -Short-term disability -Health, dental and vision insurance -Maternity/paternity leave -Health savings account (HSA) -Flex spending accounts (FSA) – health and dependent Position Responsibilities may include, but not limited to Manage executives’ calendars, schedule meetings, appointments, and travel arrangements Prepare and edit correspondence, communications, presentations, and other documents Coordinate and manage executive communications, including taking calls, responding to emails, and interfacing with clients Organize and maintain files, records, and documentation (physical and digital) Facilitate smooth communication between the executive and internal departments or external partners Track and follow up on projects, action items, and deadlines Arrange logistics for meetings, events, and conferences Handle confidential documents ensuring they remain secure Prepare reports and briefings for meetings Assist with personal tasks and errands, when necessary Required Skills and Experience High school diploma or GED 5+ years’ executive administrative assistant experience Proven experience as an executive assistant, administrative assistant, or similar role Excellent organizational and time management skills Outstanding written and verbal communication abilities Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools Ability to multitask and prioritize tasks with minimal supervision Discretion and confidentiality are essential Physical Requirements Repetitive motions that include the wrists, hands and/or fingers Sedentary work that primarily involves sitting, remaining in a stationary position for prolonged periods Visual perception to perform job including peripheral vision, depth perception, and the ability to adjust focus We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Requirements

High school diploma or GED
5+ years’ executive administrative assistant experience
Proven experience as an executive assistant, administrative assistant, or similar role
Excellent organizational and time management skills
Outstanding written and verbal communication abilities
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools
Ability to multitask and prioritize tasks with minimal supervision
Discretion and confidentiality are essential

Responsibilities

Manage executives’ calendars, schedule meetings, appointments, and travel arrangements
Prepare and edit correspondence, communications, presentations, and other documents
Coordinate and manage executive communications, including taking calls, responding to emails, and interfacing with clients
Organize and maintain files, records, and documentation (physical and digital)
Facilitate smooth communication between the executive and internal departments or external partners
Track and follow up on projects, action items, and deadlines
Arrange logistics for meetings, events, and conferences
Handle confidential documents ensuring they remain secure
Prepare reports and briefings for meetings
Assist with personal tasks and errands, when necessary