Executive Administrative Assistant

Peter Boulware Toyota•Tallahassee, FL

23h

About The Position

Executive Administrative Assistant Description of the role: The Executive Administrative Assistant will provide high-level support and assistance to the executives of Peter Boulware Toyota. This role requires exceptional organizational skills, attention to detail, and the ability to handle confidential information with professionalism and discretion.

Requirements

Proven experience as an executive administrative assistant or similar role.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Strong verbal and written communication skills.
Excellent organizational and time management skills.
Ability to multitask and prioritize tasks effectively.
Attention to detail and problem-solving skills.
Ability to work independently and with a team.
Discretion and confidentiality.

Nice To Haves

Associate degree or higher in a related field preferred.

Responsibilities

Manage and maintain executives' calendars, including scheduling and coordinating meetings, appointments, and travel arrangements.
Prepare and edit correspondence, reports, and presentations.
Act as the point of contact between executives and internal/external clients.
Screen and prioritize communication, including phone calls, emails, and mail.
Coordinate and organize executive meetings and events.
Prepare meeting agendas and take accurate minutes.
Manage, track, and report on expenses and budgets.
Create and maintain comprehensive filing systems.
Conduct research and compile data for various projects and reports.
Handle confidential and sensitive information with integrity.
Collaborate with other administrative staff to ensure smooth operations and provide support as needed.