Executive Administrative Assistant
About The Position
We are searching for the best talent for an Executive Administrative Assistant. This hybrid position will be based in Springhouse, Pennsylvania. Per our J&J Flex Policy, the expectation for this position is to work in the office 3-4 days per week and work from home 1-2 days per week. About Innovative Medicine Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow. Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way. Learn more at https://www.jnj.com/innovative-medicine The Executive Administrative Assistant is responsible for providing high-level administrative and organizational support as needed.
Requirements
- A minimum of a high school diploma is required.
- A minimum of eight (8) years’ high-level assistant/office management experience ideally in a fast-paced environment is required.
- Strong organizational skills are required.
- Must have excellent written and verbal communication skills including attention to detail and ability to effectively multi- task with a willingness to perform a wide range of tasks.
- Manages multiple, sometimes conflicting priorities in a fast-paced and demanding environment.
- Ability to prioritize and execute tasks with minimal direction or supervision is required.
- Ability to interface with staff and senior level leaders, and executive leadership of internal/external partners is required.
- Highly proficient in Microsoft Office including Word, Outlook, Excel, and PowerPoint are required.
- Proficient with eMarketplace, Concur
Nice To Haves
- An associates degree is preferred.
Responsibilities
- Manage complex, multi-time-zone calendars.
- Prepare materials for meetings with pre-reads and logistics
- Arrange travel, itineraries, accommodations, and expense reporting; ensure policy compliance.
- Communicating effectively and articulately with all levels of the organization.
- Assisting in the preparation for meetings including team specific meetings, leadership specific meetings, overseeing logistics, speakers, and venues to ensure seamless execution. An AMEX Corporate Meeting Card will be required.
- Oversee and support fellow administrative professionals within Interventional Oncology team to foster a collaborative and efficient administrative environment as well as providing back-up coverage for other administrative staff when necessary
- Collaborate with HR on job postings, interviews, and assist with onboarding/offboarding for team members and contractors.
- Maintain monthly INTO Organization Chart updates.
- Staying informed regarding company policies, procedures and guidelines relevant to the functioning of the groups
- Achieving results in the absence of day-to-day guidance
- Manage sensitive documents and information with discretion and professionalism.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
Number of Employees
5,001-10,000 employees
