Executive Administrative Assistant

Pyramid Global Hospitality

25d

About The Position

Shape your years of leadership skills and career experience by being a part of our supportive and collaborative work environment that encourages growth and fosters success. Join us as the Executive Administrative Assistant. Our employees are Experience Curators who are professional memory-makers, creating personalized guest experience from start to finish. Experience Curators craft meaningful, over-the-top experiences that wow our guests time after time. Our Vision for our team members: Be a part of the opening team of OKANA Resort & Indoor Waterpark, where your career aspirations meet a world-class destination Contribute to our distinctive atmosphere and foster your personal and professional growth An individual committed to creating exceptional guest experiences Be appreciated for what you bring to the team Learn and grow with a company that values its associates About the role: The Executive Administrative Assistant provides support to the Managing Director, responsibilities include a full range of administrative duties such as: scheduling meetings, conference calls, maintaining calendar, preparing reports, presentations, and correspondences, handling customer/guest/vendor relations, screening/directing phone calls, sorting department mail and maintaining files.

Requirements

Previous experience supporting Executive level required
High school diploma required, Bachelor’s degree preferred
Proficient computer skills to include the use of Excel, Microsoft Word, PowerPoint
Ability to deal with confidential information in a discrete manner
Ability to communicate both verbally and in writing across all levels of the organization
Highly developed organizational skills and ability to prioritize
Excellent problem solving skills
Independent, highly motivated self-starter
Highly developed interpersonal skills, ability to maintain a consistently positive, cheerful, helpful
Ability to adapt well to changing priorities and situations without a loss of effectiveness
Willingness to remain flexible and accessible for communication and consultation

Responsibilities

Handle incoming calls and route to specific individuals.
Maintain work area neat and organized.
Maintain good working relationship with other departments, employees and guests.
Report all unsafe conditions immediately.
Type letters, reports, forms.
Filing and organizing materials
Identify and attempt to solve problems.
Meet and greet individuals coming into the Executive office.
Record, type, and distribute notes of meetings.
Attend mandatory meetings as assigned.
Calculate basic math for reports.
Complete other duties as assigned by supervisor to include cross training.
Develop and maintain filing system.