Executive Administrative Assistant (Lynchburg, VA, US)

BWX Technologies Inc.•Lynchburg, VA

56d•$54,000 - $80,000•Onsite

About The Position

BWXT is currently seeking an Executive Administrative Assistant for its Advanced Technologies location in Lynchburg, VA! BWXT is People Strong, Innovation Driven - be part of BWXT's innovation hub. BWXT's Advanced Technologies (AT) group researches, designs, and develops innovative nuclear reactors, nuclear rocket propulsion systems, and radioisotope production systems for both internal and external customers. The Executive Administrative Assistant will provide high-level administrative support to the President of Advanced Technologies and other senior staff as assigned. They must be effective in planning, prioritizing, and executing tasks in a timely manner. They must also build and maintain strong relationships both internally and externally. The ideal candidate is both approachable and respectful, comfortable with new technology, such as virtual meeting platforms and scheduling systems, and excels at time-management and prioritization. The Executive Administrative Assistant is expected to become a business partner to executives as well as literate in the company's goals, issues, and customers. Considering the culture of ownership and accountability within BWXT, this person should be comfortable taking the initiative when faced with administrative decisions. This role requires a collaborative, proactive, solution-driven individual who is comfortable working with both the small details and the big picture and will support our collegial and diverse environment. If you are looking for a career where your experience is valued, innovative thinking is fostered, and barrier-free teamwork is embraced every day, then this opportunity is for you. The position will be located in the Lynchburg, VA Advanced Technologies office.

Requirements

A minimum of a bachelor's degree is required.
Must have at least five (5) years of experience in an Executive Administrative Assistant support role.
Advanced computer and related software skills to include Word, Excel, PowerPoint and Outlook are required.
Must be able to demonstrate excellent written, verbal, and interpersonal communication skills and give continual attention to detail in composing, drafting, proofreading and editing materials.
Demonstrable skills in collaborating and communicating with individuals at all levels, internally and externally are required.
Must possess strong organizational and time management skills to establish priorities and meet deadlines.
Ability to handle frequent interruptions, prioritize and execute tasks and work in a team-oriented, collaborative rapidly changing environment is required.
Must have the ability to interpret policies and procedures to resolve issues or improve processes proactively.
Must be able to identify problems and implement or recommend solutions.
Must be a U.S. citizen.
Must be able to obtain and maintain a U.S. Department of Energy (DOE) and/or Department of Defense (DOD) security clearance, whichever is required.

Responsibilities

Provide high-level administrative support and assistance to executives and/or other assigned staff including but not limited to: monitoring mail and email; drafting letters, reports and other documents; scheduling, managing calendars, arranging travel; and completing and submitting expense reports in a timely manner.
Receive incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
Interface with internal and external support functions in response to requests.
Work with the Chief Operating Officer to streamline work processes to eliminate inefficiencies.
Coordinate, schedule and manage office space and conference room availability for company personnel, guests, and vendors.
As a member of the Administrative Resources group, collaborate closely with the Chief Operating Officer to ensure executive needs are met, providing input on process design and flow.
Perform additional duties as assigned by executives, administrative resource supervisor, and other staff as needed to create a harmonious work environment and favorable impression of the company.

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