Executive Administrative Assistant

Asurion • San Mateo, CA

8d • Hybrid

About The Position

Asurion is seeking an Executive Administrative Assistant to provide executive support to our CTO and SVP, Home. We are dedicated to finding a professional who possesses drive, initiative and a great attitude. The candidate must be polished, a self-starter and able to thrive in a fast-paced ever-changing environment. Attention to detail and proactivity are essential traits, as well as displaying tact, problem-solving capabilities, composure and maturity. The ideal candidate needs to effectively communicate with the executive staff and maintain highly confidential information. This is a San Francisco based role with the expectations to be in the office Tuesday – Thursday and other identified times for team and client meetings. If you are an organizational dynamo, a proactive problem solver, have strong communication skills, and an eye for detail this could be the role for you. If you are interested in being part of a team of talented and hard-working technologists, in one of the country’s most innovative, customer-service oriented companies… well, that’s even better.

Requirements

• Minimum of 5 years of experience as an Executive Assistant for busy executives or as a project manager/coordinator on complex and demanding initiative
• Proficiency in Microsoft Office suite and ability to quickly learn and operate other software and digital tools
• Ability to grasp business priorities and use that understanding to prioritize meetings
• Strong written and verbal communication skills
• A high level of initiative and follow-through; strong attention to detail
• Excellent interpersonal, communication and organizational skills
• Ability to work independently and perform all responsibilities with discretion, independent judgment, a positive attitude, tact and poise; can follow directions with minimal supervision, problem solver
• Ability to manage multiple priorities while meeting deadlines
• Professional, calm composure, while maintaining the utmost confidentiality

Responsibilities

• Manage calendars, travel, and expenses for multiple Executives, ensuring excellent collaboration with other EAs across multiple departments
• Assist in planning and executing department events and occasional cross-functional events led by the broader team. May include reserving rooms, catering, set-up, and clean-up
• Provide ad hoc support to other leaders and partners, assisting with the coordination of large meetings and complex administrative tasks
• Stay engaged with the company’s culture and calendar to support initiatives
• Juggle competing priorities and work with teams to resolve issues
• Manage contacts database, expense reports, and other general administrative tasks, i.e., mailing, faxing, copying, record keeping, binding materials, etc
• Liaise with IT to make sure executives have proper working equipment, such as laptops, mobile phones and other external hardware
• May also provide support to Executive’s direct reports as needed
• Studies administrative processes/methods to improve workflow, simplify reporting procedures, or implement cost reductions

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed
• Number of Employees: 251-500 employees