Executive Administrative Assistant

Restaurant Technologies, Inc-posted about 2 months ago
$95,000 - $110,000/Yr
Full-time • Executive
Mendota Heights, MN
1,001-5,000 employees
Administrative and Support Services
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The Executive Administrative Assistant provides expert-level administrative and operational support to senior executives to ensure efficient use of time, seamless communication, and effective coordination across the organization. This role acts as a trusted liaison, supporting key decision-making activities and fostering productive interactions with internal and external stakeholders. The Executive Assistant plays a critical role in advancing Restaurant Technologies' purpose (add mission or purpose statement here) by ensuring that our leaders are well-positioned to drive projects, relationships, and strategies that align with our ambition to lead the transition to sustainable energy and resources.

  • Deliver comprehensive executive support, including managing calendars, coordinating schedules, and planning meetings to optimize executive time and organizational impact.
  • Anticipate and remove impediments that impede the effectiveness of the leader(s) through prioritization, organization.
  • Act as the primary point of contact for internal and external communications on behalf of the executive, maintaining confidentiality and professionalism in all interactions.
  • Prepare, review, and edit reports, presentations, and communications to ensure clarity, accuracy, and alignment with Worley's purpose and strategic objectives.
  • Coordinate travel arrangements and logistics, ensuring cost-effective and efficient solutions that support business needs.
  • Maintain accurate company records and information systems, ensuring compliance with organizational policies and procedures.
  • Analyze data, compile insights, and prepare summaries to support informed executive decision-making.
  • Represent the executive at internal meetings or external events, as needed, ensuring consistent messaging and follow-up on actions.
  • Facilitate cross-functional collaboration by liaising with teams across the organization to support projects and initiatives aligned with sustainability goals.
  • Identify opportunities to improve administrative processes and implement best practices to enhance operational efficiency.
  • Share knowledge and support other administrative professionals as a community of practice.
  • Minimum of 8 years of executive-level administrative support experience, with at least 5 years supporting C-suite executives.
  • Experience providing support to executives within a complex multi-site, mid-sized or larger organization.
  • Extensive experience in executive-level administrative support, demonstrating advanced skills in managing complex, high-visibility tasks and projects.
  • Recognized expertise in executive administration, with a strong ability to exercise discretion, confidentiality, judgment, and decision-making in sensitive situations.
  • Proven ability to anticipate needs, set priorities, and manage competing demands with a focus on delivering results under limited supervision.
  • Superior organizational and time management abilities, and a high degree of attention to detail.
  • Exceptional written and verbal communication skills, with the ability to inform, influence, and collaborate effectively across all levels of the organization.
  • Advanced proficiency in organizational systems, processes, and digital tools, with the ability to troubleshoot and support others in their use.
  • Strong analytical and problem-solving abilities, including experience compiling and interpreting data for executive review.
  • Adept at building relationships, managing confidential information, and maintaining a high degree of professionalism in all circumstances.
  • Demonstrated ability to adapt to evolving priorities and contribute to organizational transformation initiatives, particularly those focused on sustainability and innovation.
  • Intermediate to expert level in Microsoft Office products: specifically Outlook, Teams, Word, Excel, and PowerPoint. Adobe, Oracle, Workday, and Concur experience are also preferred.
  • Events Experience: Owns end-to-end coordination of large group meetings and events including venue selection, catering, and audio-visual equipment.
  • Our comprehensive benefits include professional development, competitive health care coverage, incentives and a healthy work and life balance.
  • We've cultivated an award-winning workplace for driven team members who enjoy a fast pace and rapid growth balanced by a flexible and supportive environment.
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