Executive Administrative Assistant

The Friedkin Group•Houston, TX

About The Position

Applicants must be legally authorized to work in the United States at the time of hire and must not require employer sponsorship now or in the future. This position is not eligible for employment visa sponsorship, and the company will not assume sponsorship obligations for existing visa holders. Living Our Values All associates are guided by Our Values. Our Values are the unifying foundation of our companies. We strive to ensure that every decision we make and every action we take demonstrates Our Values. We believe that putting Our Values into practice creates lasting benefits for all of our associates, shareholders, and the communities in which we live. Why Join Us Career Growth: Advance your career with opportunities for leadership and personal development. Culture of Excellence: Be part of a supportive team that values your input and encourages innovation. Competitive Benefits: Enjoy a comprehensive benefits package that looks after both your professional and personal needs. Total Rewards Our Total Rewards package underscores our commitment to recognizing your contributions. We offer a competitive and fair compensation structure that includes base pay and performance-based rewards. Compensation is based on skill set, experience, qualifications, and job-related requirements. Our comprehensive benefits package includes medical, dental, and vision insurance, wellness programs, retirement plans, and generous paid leave. Discover more about what we offer by visiting our Benefits page. A Day In The Life The Executive Administrative Assistant supporting SVP Leadership must have the ability to manage complex priorities while balancing long-term initiatives with the pace of day-to-day operations. This role requires strong judgment, discretion, and the ability to handle highly confidential information while serving as a liaison between senior leadership and internal and external stakeholders.

Requirements

High School Diploma or general education degree (GED) Req
7-9 years related experience and/or training; or equivalent combination of education and experience. Required
4-6 years experience providing support at the executive level. Required
Ability to apply common sense.
The physical requirements described here are representative of those that must be met by an associate to successfully perform the essential functions of the job. While performing the duties of the job, the associate is required on a daily basis to analyze and interpret data, communicate, and remain in a stationary position for a significant amount of the work day and frequently access, input, and retrieve information from the computer and other office productivity devices. The associate is regularly required to move about the office and around the corporate campus. The associate must frequently move up to 10 pounds and occasionally move up to 25 pounds.
20% domestic travel as needed.

Responsibilities

Take action as directed to support senior leadership, often in situations involving sensitive and confidential matters. Act on behalf of senior leadership, exercising judgment to handle requests, route actions appropriately, and follow up to ensure completion. Provide updates on actions taken and outcomes. Participate in or lead initial meetings with internal and external stakeholders as a representative of senior leadership.
Provide support for executive staff and key meetings, including preparation of materials, coordination of logistics, and documentation of meeting outcomes. Prepare and edit correspondence, communications, presentations, and other documents. Conduct research and assemble and analyze data to support reports and decision-making.
Coordinate and organize all aspects of meetings attended by senior leadership, including capturing and distributing key takeaways and action items as appropriate.
Manage and maintain complex schedules, appointments, and travel arrangements for senior leadership. Coordinate meetings and events to ensure alignment with priorities and efficient use of time. Compile and reconcile travel-related expenses.
Provide general administrative support, including: • Meet and greet visitors • Answer, screen, and place phone calls • Research and collect information and data • Prepare and edit memos, letters, reports, and proposals • Develop graphics and spreadsheets • Prepare and process invoices and related documentation • Copy, distribute, and manage communications • Safeguard confidential and proprietary information • Organize, maintain, and manage files and databases • Prioritize incoming materials to support leadership focus • Route correspondence appropriately • Ensure outgoing materials are accurate, compliant, and aligned with leadership expectations
Support alignment and coordination across administrative teams to improve overall efficiency.
May occasionally supervise temporary associates or other administrative personnel supporting senior leadership.