Executive Administrative Assistant

Saint Luke's Health System • Kansas City, MO

5d

About The Position

Saint Luke’s Hospital is seeking an Executive Administrative Assistant to provide administrative support to the President of Saint Luke's Foundation. This position is a wonderful opportunity to be a part of a compassionate and diverse team that prides themselves on having a culture of kindness. You will work under a friendly and supportive leadership team all while having the opportunity to work independently performing a wide variety of complex and confidential administrative responsibilities. To be successful in this role, you will need to have a strong attention to detail, excellent customer service skills and the ability to maintain a high level of confidentiality. Because you will have a diverse workload, being able to manage several ongoing priorities with last minute requests will be very important.

Requirements

• Proficient in Microsoft Office Suite, including Excel, Word and PowerPoint
• Results-driven achiever with excellent organizational skills
• Ability to maintain a friendly, outgoing and professional demeanor at all times
• Ability to maintain ongoing confidentiality of protected healthcare, operational and other business information
• Exceptional listening skills
• Ability to communicate clearly, both verbally and in writing
• Applicable Experience: Less than 1 year

Responsibilities

• Manages calendars, creates appointments and prioritizes the most sensitive matters
• Handles highly confidential and sensitive information
• Takes phone calls, schedules meetings, manages executive and physician requests
• Assists with coordination of the physical facilities and equipment within the administrative suite
• Performs general clerical duties to include preparing letters and mailings, filing paper and electronic materials, and maintaining email and SharePoint distribution lists and permissions
• Assists in preparing PowerPoint and other presentations and communications for physicians and leaders
• Organizes meetings, including scheduling, sending reminders, and organizing catering when necessary
• Processes invoices and purchase orders following established procedures
• Organizes and maintains provider-based clinic information and documentation to support regulatory reporting
• Assists administrators, directors, and other healthcare providers with license and certification renewals and processing of expense reports
• Uses independent judgment to plan, prioritize and organize a diversified workload
• Manages various administrative and special projects and other duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees