Executive Administrative Assistant (61474)

ADAMS AND ASSOCIATES INC•Town of Bethlehem, NY

10d•$23 - $23•Onsite

About The Position

Now Hiring: Executive Administrative Assistant – Inspire, and Make a Difference! Job Corps is seeking a highly organized and professional Executive Administrative Assistant to provide high-level administrative support to the Center Director. This role is critical in ensuring efficient center operations by coordinating communications, managing schedules, preparing reports, and supporting executive-level initiatives. The ideal candidate is proactive, detail-oriented, and capable of handling confidential information while working in a fast-paced environment. Schedule: Monday through Friday 8:00 am- 5:00 pm POSITION SUMMARY The Executive Administrative Assistant is responsible to provide the Center Director’s Office with high-level administrative support. Functions as the Center’s lead administrative assistant and delegates and prioritizes tasks among other clerical and administrative positions. Assists the Human Resources Department by providing technical assistance related to personnel information processing, computer input and reporting and fringe benefit administration. May assume acting positions within the Human Resources Department. Ensures strict confidentiality of sensitive information

Requirements

High School diploma or equivalent REQUIRED
A minimum of five years advanced administrative experience REQUIRED
Computer literacy and proficiency in Microsoft Suite of applications is REQUIRED

Nice To Haves

Strong leadership and conflict resolution skills.
Professional individual with experience in working as an Administrative Assistant
Detail and goal oriented and ability to meet deadlines
Advanced degrees preferred.
Degree or certification from an accredited or certified training program in clerical or administration preferred.

Responsibilities

Follows all integrity guidelines and procedures and ensures no manipulation of student data
Conducts research, prepares statistical reports, handles information requests, and performs clerical functions such as maintaining required documentation, sorting/distributing mail, preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May make travel arrangements as necessary.
Ensures timely submission, logging and tracking of all Center contract deliverables, requests, reports and correspondence. Drafts, writes and proofs correspondence. Responsible for the quality of internal/external communications with the Corporate Office, Department of Labor and outside organizations.
Maintains Job Corps/Company systems and libraries.
Prepares, coordinates and distributes Center’s weekly newsletter. Works with Center staff to obtain newsletter articles and Center highlights. Prepares and distributes meeting minutes.
Provides administrative support to other departments and provides training to other clerical staff as needed.
Provides technical and administrative assistance to the Human Resources Department related to personnel information processing, computer input and reporting, fringe benefit administration.
Produces quality work and completes assignments in a thorough, timely and accurate manner.
Maintains appropriate personal attendance, accountability and work productivity standards.
Plans, prioritizes and organizes assignments to meet established goals and deadlines.
Understands and applies job knowledge to effectively complete all required job responsibilities. Proactively maintains the skills required to perform job duties.
Mentors, monitors and models the Career Success Standards as required by the PRH.
Provides high-quality supervision and management for the student population. Takes swift and appropriate action and positively influences student behavior. Shows respect and courtesy to students and holds them accountable for their actions and behavior.
Provides quality programs and services for students and ensures that quality is maintained and student needs are met. Pursues improvement and enhancement of programs and services.
Exchanges ideas and information, both orally and in writing, in a clear and concise manner and contributes meaningfully to group efforts by offering relevant ideas and knowledge. Provides quality and timely information to DOL/Company when requested.
Effectively articulates thoughts and ideas. Identifies problems, analyzes causes and evaluates appropriate solutions prior to taking or recommending actions. Follows up to ensure prompt/appropriate action is taken and ensuring that problems are in fact corrected.
Works in partnership with staff from all Departments to ensure effective supervision and services are provided to students.
Accepts direction and supervision from the Center Director/Center Duty Officer/Shift Manager to include assignments to temporarily perform job responsibilities of other departments and positions.
Other duties as assigned.