Executive Administrative Assistant

Brio Water Technology•Glendale, CA

22d

About The Position

We are seeking a highly organized, proactive, and polished Executive Administrative Assistant to support day to day office operations while providing executive level administrative support. This role is a blend of front desk presence, operational coordination, and direct support to senior leadership. The ideal candidate is detail oriented, resourceful, and confident communicating across all levels of the organization.

Requirements

Experience in administrative, office management, or front desk roles
Strong proficiency in Notion or similar task/project management tools
Proven ability to manage multiple priorities and follow tasks through to completion
Excellent written and verbal communication skills; confident interacting with leadership
Highly organized, detail oriented, and proactive
Professional, discreet, and able to handle confidential information
Adaptable and comfortable in a fast pace, evolving environment
Strong sense of ownership and follow through
Polished, professional presence
Assertive and confident communicator
Positive attitude and team-first mindset

Nice To Haves

Experience supporting senior leaders or executives is preferred

Responsibilities

Manage and maintain calendars for senior leadership, including scheduling meetings, coordinating availability, and handling time sensitive requests
Execute tasks and requests directly from the President and leadership team with accuracy and discretion
Track, manage, and follow up on tasks and projects across multiple stakeholders using Notion or similar tools
Maintain organized records, documents, and task boards with strong attention to detail
Oversee day to day office operations, ensuring a clean, organized, and efficient work environment
Monitor and order office supplies; assist with maintaining office equipment
Support internal coordination across departments to ensure smooth communication and workflow
Assist with event setup, office initiatives, and occasional holiday decor
Serve as the first point of contact for visitors, providing a professional and welcoming experience
Answer, screen, and route incoming calls; manage general inquiries via phone, email, and in person
Handle mail, packages, and deliveries
Book meeting rooms, travel, and resources as needed
Assist with data entry, filing, and general administrative tasks
Proactively identify and communicate issues, delays, or blockers
This role may include additional duties as assigned to support business needs and leadership priorities.