Executive Administrative Assistant

GE Vernova • Atlanta, GA

1d

About The Position

Executive Assistant for Senior Level Leaders (ED/SED+) Represent and support Senior Executive Director with administrative duties including organizing agendas, scheduling, and travel support

Requirements

• Bachelor’s degree in Business Administration, Communications, or a related field.
• Minimum of 5 years of experience in an executive administrative role with a focus on communications.
• Ability to handle sensitive information with confidentiality and integrity.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.

Nice To Haves

• Proficiency in Microsoft Office Suite and communication tools (e.g., MS Teams, Slido, etc. ).
• Creative problem-solving skills and a proactive approach to tasks.
• Certification in administrative or communications management (e.g., Certified Administrative Professional).

Responsibilities

• Provide comprehensive administrative support including scheduling meetings, managing calendars, booking travel arrangements and troubleshooting travel changes, delays and cancellations.
• Identify scheduling conflicts and promptly resolve.
• Manage complex visa requirements for international travel.
• Coordinate conferences and meetings in the Atlanta office, at other GE Vernova facilities and virtually.
• Process Travel and Living (T&L) expenses in line with GE Vernova T&L Policy.
• Prepare, distribute and manage meeting agendas, minutes, and action items.
• Handle confidential information with the utmost discretion and maintain the highest level of professionalism.
• Oversee day-to-day administration operations, including supplies management and vendor relations.
• Assist in budget tracking and expense reporting for the executive team.
• Develop and circulate communication materials under the CEO header to ensure clear and consistent messaging within the organization while maintaining a consistent brand voice across all communication channels. Includes announcements and various updates.
• Other administrative projects depending on executive needs.

Benefits

• GE Vernova offers a great work environment, professional development, challenging careers, and competitive compensation.
• Healthcare benefits include medical, dental, vision, and prescription drug coverage; access to Health Coach from GE Vernova, a 24/7 nurse-based resource; and access to the Employee Assistance Program, providing 24/7 confidential assessment, counseling and referral services.
• Retirement benefits include the GE Vernova Retirement Savings Plan, a tax-advantaged 401(k) savings opportunity with company matching contributions and company retirement contributions, as well as access to Fidelity resources and financial planning consultants.
• Other benefits include tuition assistance, adoption assistance, paid parental leave, disability benefits, life insurance and 12 paid holidays.
• New hires also receive 40 hours of personal business time, 160 hours of personal illness and caregiving time (subject to state law), and two weeks of annual vacation (which may be pro-rated based on start date).
• GE Vernova Inc. or its affiliates (collectively or individually, “GE Vernova”) sponsor certain employee benefit plans or programs
• GE Vernova reserves the right to terminate, amend, suspend, replace, or modify its benefit plans and programs at any time and for any reason, in its sole discretion.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive