Executive Administrative Assistant

Peoria Tribe of Indians of Oklahoma•Miami, OK

57m•Onsite

About The Position

The Executive Administrative Assistant is responsible for assisting the Chief/Tribal Administrator and other tribal staff members in the daily administration of tribal affairs. This involves consultation with the Chief/Tribal Administrator on various administrative matters and, at the request of the Chief/Tribal Administrator, attendance at appropriate meetings of the Business Committee, the General Council, with other tribes, the Bureau of Indian Affairs as well as other organizations, federal, and state agencies. The Executive Administrative Assistant is responsible for coordinating the monthly meetings of the Business Committee and the distribution of meeting materials as well as coordination of the annual meeting of the Peoria Council. This position will assume the duties of office manager in the absence of the Chief/Tribal Administrator and will be the back up to the Human Resources duties.

Requirements

Possess a high school diploma or equivalent.
At least four years of Administrative Assistant experience preferred.
Must have excellent verbal and written communication skills and interpersonal skills.
Possess knowledge of the Constitution of the Peoria Tribe of Indians of Oklahoma as well as other enacted Acts and Codes.
Must be able to handle confidential and sensitive material/information with discretion.
Organizational and record-keeping skills are necessary for accurate maintenance of files, correspondence, and follow-up.
Proficiency with computers and programs such as Word, Excel, PowerPoint, and Internet.
Valid Driver’s License and Insurance.
May be required to submit to and pass applicable drug test and background check.
Adhere to all work rules, policies & procedures, and safety standards.

Nice To Haves

Higher education preferred.

Responsibilities

Respond to correspondence and requests for reports or other information as requested.
Provide research into governmental regulations, rules, governmental agencies such as BIA, HUD, SBA, IHS, etc.
Attend meetings as requested and provide a written summary to Chief/Tribal Administrator.
Maintain personnel files for staff, including current rate of pay, funding source, employee reviews, and employment records.
Assist all personnel with job-related problems.
Attend meetings of the Business Committee and assist the Secretary with preparation of the official minutes.
Prepare agenda and assemble meeting documents for distribution to Business Committee’s monthly meetings and annual Peoria Council meeting as well as any special meetings.
Arrange business travel, including seminar registrations, airline bookings and hotel reservations as requested and assist with preparation of travel expense requisitions and reconciliations as needed.
Represent the Tribe as member of community and professional organizations as directed by the Chief/Tribal Administrator.
Assist tribal committees and staff members, as necessary.
Assist with compilation of information for reports and grant applications.
Review contracts, agreements and other documents and consult with tribal attorney.
Maintain administrative files and records.
Other duties as assigned.