Executive Administrative Assistant

Leidos • Huntsville, AL

1d

About The Position

Leidos is seeking a highly organized and detail-oriented Administrative Assistant to support our Indirect Fires and Force Protection (IFFP) Business Area within the Defense Systems Sector . This is an exciting opportunity for a professional who thrives in a fast-paced, team-focused environment and is eager to contribute to the success of a large-scale defense program. This role goes beyond traditional administrative responsibilities and plays a meaningful role in enabling organizational effectiveness, employee engagement, and culture-building initiatives. The candidate will perform a broad range of administrative tasks, to include managing scheduling, preparing correspondence, coordinating meeting logistics, preparing expense reports, and coordinating travel. The candidate will partner with HR, Communications, and leadership in planning and coordinating activities that support employee morale, engagement, and connection across the organization (e.g., recognition events, team-building activities, leadership visits, and milestone celebrations). The candidate will assist with new hire onboarding, workspace setup, and training coordination. The candidate will prioritize and carry out special projects and assignments as needed, exercising frequent independent judgment, initiative, and tact. The ideal candidate will lead efforts proactively, plan for and anticipate future questions or issues and provide solutions. At Leidos, we don’t want someone who "fits the mold"—we want someone who melts it down and builds something better. This is a role for the restless, the over-caffeinated, the ones who ask, “what’s next?” before the dust settles on “what’s now.” If you’re already scheming step 20 while everyone else is still debating step 2… good. You’ll fit right in.

Requirements

• Requires high school diploma or equivalent and 3+ years of prior relevant experience supporting executive-level leaders
• Strong proficiency in MS Office, to include Outlook, Word, Excel and PowerPoint
• Present a positive and personable demeanor with an ability to interact and relate well with both external and internal contacts at all levels, including executives and customers
• Must possess strong organizational skills, be able to multi-task in a fast-paced, complex environment with multiple competing priorities
• Must be responsive and work with a sense of urgency
• Must be able to communicate effectively and professionally, verbally and in writing, to employees and managers of all levels, to include senior and executive-level management

Responsibilities

• managing scheduling
• preparing correspondence
• coordinating meeting logistics
• preparing expense reports
• coordinating travel
• partnering with HR, Communications, and leadership in planning and coordinating activities that support employee morale, engagement, and connection across the organization (e.g., recognition events, team-building activities, leadership visits, and milestone celebrations)
• assisting with new hire onboarding, workspace setup, and training coordination
• prioritizing and carrying out special projects and assignments as needed, exercising frequent independent judgment, initiative, and tact
• leading efforts proactively, plan for and anticipate future questions or issues and provide solutions

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 11-50 employees