Executive Administrative Assistant

Trimble Inc.•Westminster, CO

1d•Onsite

About The Position

Trimble is seeking a highly proactive Executive Administrative Assistant who thrives in a technology-driven environment and operates with a "see around corners" mindset. This is more than a 9-to-5 role; it's for an agile, natural problem-solver who can manage complex logistics and communications with a positive, can-do attitude. Trimble is a global technology company that connects the physical and digital worlds, transforming the ways work gets done. With relentless innovation in precise positioning, modeling and data analytics, Trimble enables essential industries including construction, geospatial and transportation. Whether it's helping customers build and maintain infrastructure, design and construct buildings, optimize global supply chains or map the world, Trimble is at the forefront, driving productivity and progress. In this role, you will serve as an operational enabler to our CEO, acting as their central connection point and ensuring the seamless flow of information and logistics. You'll make a tangible impact by anticipating needs, solving complex problems, and managing critical communications, allowing the CEO to focus on high-level strategy. This is a dynamic position that puts you at the heart of our executive operations.

Requirements

You're a proactive problem solver who can "see around corners" to anticipate needs and have information ready before it's requested.
You possess a "global navigator" mindset with a proven ability to manage intricate logistical challenges, particularly for complex travel arrangements.
You are a master communicator with expert-level writing skills and the ability to handle highly sensitive, confidential information with professionalism and integrity.
You're adaptable and available, understanding this is not a traditional 9-to-5 role and are willing to be available during non-standard hours to support a demanding schedule.
You have high proficiency in Google Suite (Gmail, Calendar, Docs, Sheets, and Slides) and Microsoft Office Suite (Word, Excel, Powerpoint).

Nice To Haves

Experience working with a Board of Directors.
An expert at creating beautiful, impactful presentations in Google Slides or PowerPoint.

Responsibilities

Master the CEO's calendar: Proactively manage and optimize a demanding schedule of internal meetings, external appointments, and strategic planning sessions.
Serve as a communication hub: Act as the primary point of contact for the CEO, screening and prioritizing all incoming communications and drafting professional correspondence.
Navigate complex travel: Take full ownership of domestic and international travel logistics, from flights and hotels to ground transportation and detailed itineraries.
Drive team collaboration: Partner with the Chief of Staff and other executive assistants to coordinate crucial arrangements and help foster a positive, collaborative culture.