Executive Administrative Assistant

Interstates•Omaha, NE

10h•Hybrid

About The Position

At Interstates, we don’t just show up to work, we show up for each other. From our headquarters in Iowa to job sites across the country, we’re doing award-winning electrical, controls, automation, and OT work that powers industrial facilities for clients here in the U.S. and around the world. Whether you’re bending conduit, wiring panels, writing code, supporting projects, or helping things run behind the scenes, you’ll be part of a crew that works hard, shares laughs, and takes pride in doing quality work. We believe in building strong teams, doing the right thing, and making a difference in the communities where we live. If you want to grow and do meaningful work, you’ll feel at home here. Executive Assistant to VP of People & Culture Locations: Sioux Falls, SD | Sioux Center, IA | Omaha, NE | Sioux City, IA Join us as the Executive Assistant to our VP of People & Culture—a high-impact role that goes beyond traditional administrative support. This is an opportunity for someone who thrives in fast-paced environments and enjoys bringing structure, visibility, and momentum to complex work. In this role, you will serve as a trusted partner to the VP of People & Culture, driving day-to-day operations while coordinating multiple initiatives that impact teams across the organization. You’ll help keep priorities aligned, projects moving forward, and details from slipping through the cracks. The ideal candidate is confident, highly organized, and comfortable navigating ambiguity—someone who can independently manage multiple priorities while maintaining strong communication and alignment across teams. Why This Role Matters As Executive Assistant to the VP of People & Culture, you’ll play a critical role in advancing key initiatives and organizational priorities. By bringing structure, visibility, and coordination to complex work, you enable leadership to stay focused on strategy-- while ensuring day-to-day operations run smoothly and effectively. Travel/Location This role can be based in our Sioux Center, IA, Sioux Falls, SD, Sioux City, IA, or Omaha, Nebraska Office. Travel is estimated to be around 15% of the time. Hybrid work arrangements are available for this role. What You Should Know Before You Apply Interstates may collect personal information as part of your job application, such as your contact details, work history, education, and any information you provide. This information is used only for recruitment, to evaluate your candidacy, and to meet legal requirements. For details about our privacy practices and your rights under the California Consumer Privacy Act (CCPA), please see our Privacy Policy. By applying, you acknowledge that you have reviewed this notice. Interstates is an EEO provider and offers a drug-free workplace. Employment at Interstates is at-will and may be terminated at any time with or without notice or cause, except as otherwise provided by law.

Requirements

3–7+ years of experience in executive support, administrative, project coordination, or similar roles
Proven ability to manage multiple priorities in a fast-moving environment
Strong organizational and project management skills
Excellent written and verbal communication abilities
High level of professionalism, discretion, and integrity when handling confidential information
Ability to work independently, take initiative, and drive work forward with minimal direction
Comfortable collaborating across teams and holding stakeholders accountable
Microsoft Office Suite (Outlook, Teams, Excel, OneNote)
Project tracking tools such as Microsoft Planner or SharePoint
Ability to build trackers, spreadsheets, and presentations

Nice To Haves

Familiarity with Power BI preferred
Highly organized and detail-oriented
Proactive and self-directed
Comfortable navigating ambiguity and shifting priorities
Confident communicator who can work effectively with leaders and teams
Strong relationship-builder with excellent interpersonal skills

Responsibilities

Track and coordinate multiple concurrent projects, ensuring timelines, deliverables, and next steps stay on track
Maintain visibility across active initiatives and provide clear updates on status, risks, and priorities
Organize and facilitate meetings by setting agendas, capturing action items, and ensuring follow-through
Proactively follow up with stakeholders to keep work progressing
Develop and maintain project documentation, reports, and tracking tools
Build systems (trackers, dashboards, workflows) that improve organization and execution
Independently coordinate smaller initiatives from start to finish
Manage and prioritize the VP of People & Culture’s calendar, protecting focus time and aligning meetings to priorities
Coordinate 1:1 meetings and leadership schedules
Support team engagement and recognition efforts (birthdays, anniversaries, milestones)
Coordinate meeting logistics
Assist with expense approvals and administrative workflows
Support communication and coordination across internal and external stakeholders