Executive Administrative Assistant

Leidos • Reston, VA

4d • Onsite

About The Position

Leidos has an immediate need for an experienced Executive Administrative Assistant to support three senior leaders within the Intel Sector. The candidate will regularly interact with executive and senior management and staff, Leidos staff and outside entities. The candidate will perform a broad range of administrative tasks, to include managing schedules, preparing correspondence, coordinating meeting logistics, preparing expense reports, and coordinating travel. Occasional overtime may be required. This position will be onsite at our Reston Headquarters and report to the Senior Vice President of Human Resources for the Intel Sector. Primary Responsibilities: Provide strategic executive administrative support to three executives within the Intel Sector Perform advanced administrative assignments requiring a high level of competency in office procedures and detailed knowledge of Leidos’ organization, procedures, and operations Manage complex calendars with an understanding of which activities are most appropriate for the allocation of the executive’s time Prepare and reconcile expense reports, and manage and coordinate meeting arrangements and travel plans for both domestic and global travel Engage with Leidos senior leaders and external senior executives (customer and contractor partners), which requires a significant amount of explanation, clarification, and diplomacy Compose emails, letters, and other correspondence; handle the highest level of confidential information Work independently, exercise considerable discretion, and be forward thinking in managing executive activities such as speaking engagements, meetings, client relationships, research, and all executive duties as required Prioritize and carry out special projects and complex assignments as needed, exercising frequent independent judgment, initiative, and tact Coordinate special events as needed

Requirements

• High School diploma and 5+ years of experience providing executive administration support in a corporate environment for executive level leaders.
• Present a positive and personable demeanor with an ability to interact and relate well with both external and internal contacts at all levels, up to and including executives and customers.
• Ability to work effectively with key administrative personnel across the enterprise.
• Strong written and verbal communication skills, sound decision-making and prioritization ability, and attention to detail are critical.
• Excellent calendar management skills including the ability to coordinate complex executive meetings.
• Must have a mastery of Microsoft Outlook including Teams and other communication channels.
• Proficiency in Microsoft Word, Excel, PowerPoint and SharePoint required.
• Demonstrated ability to work on multiple projects simultaneously with a commitment to completion of projects on a timely basis.
• Strong problem-solving skills with an ability to diagnose and resolve complex issues.
• Must be able to provide the majority of in person support.
• US Citizenship with the ability to potentially obtain a security clearance.

Nice To Haves

• Bachelor's degree in Business Administration is preferred.

Responsibilities

• Provide strategic executive administrative support to three executives within the Intel Sector
• Perform advanced administrative assignments requiring a high level of competency in office procedures and detailed knowledge of Leidos’ organization, procedures, and operations
• Manage complex calendars with an understanding of which activities are most appropriate for the allocation of the executive’s time
• Prepare and reconcile expense reports, and manage and coordinate meeting arrangements and travel plans for both domestic and global travel
• Engage with Leidos senior leaders and external senior executives (customer and contractor partners), which requires a significant amount of explanation, clarification, and diplomacy
• Compose emails, letters, and other correspondence; handle the highest level of confidential information
• Work independently, exercise considerable discretion, and be forward thinking in managing executive activities such as speaking engagements, meetings, client relationships, research, and all executive duties as required
• Prioritize and carry out special projects and complex assignments as needed, exercising frequent independent judgment, initiative, and tact
• Coordinate special events as needed

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 11-50 employees