Executive Administrative Assistant

Telecommunications Development Corp•Houston, TX

About The Position

The Executive Admin (EA)provides executive admin support to the will provide direct support to the Chief Human Resource Officer, as well as assisting the HR department. The successful Executive Admin will be a dynamic self-starter who shows sound judgement in making decisions on behalf of the CHRO for administrative tasks. The EA possess a high level of integrity and discretion in handling confidential information, impeccable attention to detail, and professionalism in interactions with stakeholders (internal and external). Will demonstrate effective communications skills, both verbally and written, and show the ability to complete complex tasks and project quickly and react with appropriate urgency to situations that require quick turnaround. The Executive Assistant – CHRO will also serve as back-up to the Executive Assistant to the CEO.

Requirements

2-5 years’ experience in executive (C-suite) administrative support, preferred
HR background, preferred
Ability to prioritize, manage multiple tasks and maintain high level attention to detail, required
Excellent written and verbal communication, required
Proficient in Microsoft Office (Word/PowerPoint/Excel), MS Teams, Skype, Concur required
Strong verbal and written communication skills
Ability to work with highly sensitive and confidential information
Flexible; able to work in fast-paced environment
Strong customer service orientation
Highly organized and able to work independently
Take initiative, when need is present
Excellent time management skills
Proactive approach to problem solving with strong decision-making capability

Nice To Haves

HR background, preferred
2-5 years’ experience in executive (C-suite) administrative support, preferred

Responsibilities

Provide excellent executive administrative support
Operate, Act as the point of contact between the CHRO and internal/external stakeholders (i.e. employees, franchisees, etc.)
Routinely approve administrative request (i.e. time cards)
Responsible for handling confidential and time sensitive information
Calendar management, Management of multiple calendars (scheduling, rescheduling, and proactive management of daily schedule)
Manage travel arrangements
Support General clerical/admin needs (copying, filing, voicemail, supplies, office set-up, meeting notes etc.)
Assistance with preparing documents and PowerPoints for executive level meeting, including board meetings
Support daily email by reviewing, filtering, prioritizing, draft and edit
Prepare meeting agendas, presentation materials, minutes and follow-up on action items
Timely Preparation of documents for meetings
prepare E-expense report-sorting
Maintain efficient documentation and filing system
Recognize when Project support isas needed
Assist HR team with admin needs as time permits
Flexibility to be available after-hours to support after-hours meeting and handling urgent issues